EXECUTIVE ASSISTANT

Policlinica Jardim Camburi; Kolkata; On-site; INR 1,350,000 - 1,650,000; Full time

Job summary

Policlinica Jardim Camburi seeks an administrative assistant to support the Director in Kolkata. The role requires 5-8 years of experience and a Bachelor’s degree. Responsibilities include managing the Director's calendar, preparing meeting materials, and maintaining confidentiality. Ideal candidates should have excellent communication skills, be able to work under pressure, and exhibit strong problem-solving abilities. The position offers a competitive salary up to 15 LPA, reflecting the crucial support provided to executive operations.

Qualifications

• 5-8 years of relevant work experience required.
• Quick learning ability essential.
• Ability to conduct market research and build presentations.

Responsibilities

• Provides full administrative assistance to the Director.
• Acts as liaison to the Board of Directors and prepares meeting materials.
• Maintains the Director’s appointment calendar and coordinates travel.

Skills

Excellent communication skills

Interpersonal skills

Strong work ethic

Ability to work under pressure

Creative problem-solving

Education

Bachelor’s degree

Job description

Responsibilities

Provides full administrative assistance to the Director. Acts as liaison to the Board of Directors; orders meeting refreshments/meals and prepares the conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains the Director’s appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs. Conserves the Director’s time by reading, researching and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Reconciles corporate credit card statements and provides required backup. Maintains airline and corporate restaurant sponsorship accounts and prepares required reports for annual audit. Contributes to team effort by accomplishing related results as needed. Coordinates executive communications, including taking calls, responding to emails and interfacing with clients. Prepares internal and external corporate documents for team members and industry partners. Arranges corporate events outside of the workplace. Maintains an organized filing system of paper and electronic documents. Upholds a strict level of confidentiality. Develops and sustains professionalism among staff and clientele.

Requirements

• Bachelor’s degree plus 5‑8 years of relevant work experience
• Strong work ethics and quick learning ability
• Excellent communication, interpersonal and writing skills; ability to conduct market research and build presentations/documents
• Ability to work under pressure and meet tough timelines
• Street‑smart and hands‑on person
• Creative, innovative self‑starter who can negotiate and solve tough problems

Benefits

Salary up to 15 LPA