Executive Assistant To MD

Konark Fixtures; Mumbai City; In loco; INR 450.000 - 650.000; Tempo pieno

Descrizione del lavoro

Konark Fixtures is seeking an Executive Assistant to provide high-level secretarial support to the top management in Mumbai. The role involves calendar management, coordinating a high volume of meetings across time zones, and maintaining strong stakeholder relations.

The candidate will draft minutes, circulate summaries, and track action items to ensure timely follow-ups. Freshers with relevant EA training are welcome to apply, with the position based on-site in Maharashtra.

Competenze

• Freshers with Executive Assistant course may apply.
• Strong organizational and communication skills are essential.
• Ability to manage multiple priorities and work across time zones.

Mansioni

• Act as gatekeeper for executives' calendars and optimize daily/weekly/monthly schedules.
• Schedule and coordinate numerous internal and external meetings across time zones.
• Liaise with external partners, clients and internal teams to maintain relationships.
• Attend leadership meetings to capture accurate Minutes of Meetings (MoM).
• Draft and circulate meeting summaries and key decisions to stakeholders.
• Track action items and deadlines, sending reminders to owners for timely delivery.
• Oversee travel logistics for domestic and international trips, including flights.
• Create detailed, minute-by-minute travel itineraries with flight, hotel and meeting details.

Conoscenze

Calendar management

Meeting coordination

Stakeholder relations

Minutes of Meetings

Documentation

Follow-up & accountability

Travel planning

Itinerary creation

Descrizione del lavoro

Role & responsibilities

• Calendar Optimization: Act as the primary gatekeeper for the executives schedule; proactively manage, prioritize, and optimize daily, weekly, and monthly calendars.
• Meeting Coordination: Schedule and coordinate a high volume of internal team meetings, cross-functional alignments, and high-level external stakeholder appointments across multiple time zones.
• Stakeholder Relations: Serve as a professional liaison between the executive office and external partners, clients, and internal teams, ensuring smooth communication and relationship management.
• Secretarial Support: Attend key leadership meetings to capture comprehensive, accurate, and concise Minutes of Meetings (MoM).
• Documentation & Circulation: Promptly draft and circulate meeting summaries and key decisions to all relevant participants and stakeholders.
• Accountability & Follow-up: Proactively track action items, deadlines, and deliverables resulting from meetings, sending gentle reminders to owners to ensure timely execution.
• Comprehensive Travel Planning: Oversee complete travel logistics for domestic and international trips, such as booking flights
• Itinerary Creation: Design detailed, minute-by-minute travel itineraries that include flight details, hotel confirmations, meeting locations, and local contact information.

Freshers who have completed Executive Assistant Course can also apply