Executive Assistant

Huquo Consulting; Gurugram District; Hybrid; INR 600.000 - 1.100.000; Vollzeit

Zusammenfassung

Huquo Consulting in Gurugram is hiring an Executive Assistant / Administrative Assistant to provide critical support to the Principal and Partners. You will manage complex calendars, coordinate meetings, draft communications, and handle travel arrangements, while maintaining a high level of professionalism and discretion.

The role requires 3–5 years of relevant experience, a proactive mindset, and the ability to multi-task in a hybrid work environment.

Qualifikationen

• 3–5 years of experience in a similar Executive/Administrative role.

Aufgaben

• Provide administrative support to the Principal and Partners of the company, ensuring operational, project-based and business development requirements are carried out efficiently.
• Be self-motivated, exercise independent judgement, and work as part of a team.
• Act as the first point of contact for visitors and reception, multitasking between reception duties and EA tasks for leadership.
• Maintain knowledge of the Leadership team's business needs and industry context; confidentiality is essential.
• Liaise with internal/external customers, vendors and team members in a professional, timely manner.
• Draft well-structured communications, reports, presentations and spreadsheets for company-wide or top clients.
• Manage professional calendars: schedule appointments, prepare meetings, agendas, minutes, book rooms and logistics for events.
• Arrange extensive travel requests, often with last-minute changes for multiple colleagues.

Jobbeschreibung

Hello Folks,

Hiring for below role:-

Position Title: Executive Assistant /Administrative Assistant

Location: Gurugram

Duration: Full Time

Experience: 3-5 Years

Work Mode: Hybrid

Primary Functions and Responsibilities

• The role of the Executive Assistant (EA) is to provide critical administrative support to the Principal and Partners of the company and undertakes administrative functions to ensure that their operational, project-based and business development requirements are carried out effectively and efficiently.

• The EA is self-motivated and should exercise independent judgement in performing the role; while at the same time working as part of a team providing cover and assistance when required.

• The EA will act as the first point of contact for any visitors to the office, or those calling Reception. The EA will be required to multi-task and prioritize typical Reception duties as well as EA tasks related to supporting their Leadership team.

• The position requires thorough knowledge of the Leaderships teams business needs and is expected to maintain a working knowledge of the Firm, relevant practice areas and the industry in general.
• Support requirements are often confidential in nature, which always requires discretion and professionalism.
• Act as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner. Likewise, review, filter and respond to incoming and outgoing correspondence, emails and calls appropriately.
• Draft excellently written communications, reports, presentations, and spreadsheets of a standard to be communicated company-wide or with top clients
• Manage professional calendar(s) by coordinating appointments, preparing meeting agendas, taking meeting minutes, booking conference rooms, catering and other logistics when planning bigger events
• Arrange extensive travel requests, often changing at the last minute for multiple colleagues