Executive Secretary

Ecap Equities Limited; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Ecap Equities Limited is searching for a highly organized Executive Secretary to provide comprehensive administrative support to senior leadership. The ideal candidate will manage calendars, coordinate meetings, and handle confidential information efficiently. The role demands excellent communication skills and experience in a fast-paced corporate environment.

The position requires a Bachelor's degree and at least 38 years in a similar position, showcasing strong organizational and interpersonal skills, along with proficiency in Microsoft Office.

Qualifications

• 38 years of experience as an Executive Secretary or similar role.
• Strong organizational and multitasking abilities.
• High level of professionalism and presentation.

Responsibilities

• Manage the executive's calendar, appointments, and travel arrangements.
• Draft, review, and manage correspondence, presentations, and reports.
• Maintain records, files, and important documentation.

Skills

Excellent communication skills

Strong organizational abilities

Proficient in Microsoft Office

Interpersonal and stakeholder management

Ability to maintain confidentiality

Education

Bachelor's degree in any discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Role Summary

We are looking for a highly organized and professional Executive Secretary to provide comprehensive administrative and executive support to senior leadership. The ideal candidate should possess excellent communication skills, strong organizational abilities, and prior experience supporting senior executives in a fast-paced corporate environment.

Key Responsibilities

• Manage the executive's calendar, appointments, and travel arrangements.
• Coordinate internal and external meetings, including scheduling and preparing meeting materials.
• Draft, review, and manage correspondence, presentations, and reports.
• Handle confidential information with the highest level of discretion.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Maintain records, files, and important documentation.
• Follow up on action items and ensure timely completion of tasks.
• Organize events, conferences, and business meetings when required.
• Manage office administration and provide day-to-day executive support.

Candidate Profile

• Bachelor's degree in any discipline.
• 38 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting senior management.
• Excellent verbal and written communication skills in English.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism and presentation.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and work independently.
• Experience in corporate offices, consulting firms, financial services, or professional services organizations will be preferred.