Personal Assistant

Magneum Technology; Dadri; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Magneum Technology is seeking a seasoned Personal Assistant to provide high-level administrative and operational support to senior leadership in a fast-paced environment. The role centers on calendar management, travel logistics, and effective communication with internal and external stakeholders.

Ideal candidates will have 4–6 years of Executive Assistant experience, strong organizational skills, and proficiency with MS Office.

Qualifications

• Bachelor's degree in any discipline.
• 4–6 years of experience as an Executive Assistant / Personal Assistant.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word, Email).
• Ability to multitask in a fast-paced environment.

Responsibilities

• Calendar & Schedule Management: manage daily schedules, meetings, and appointments.
• Communication & Coordination: act as point of contact with stakeholders and handle emails and calls.
• Administrative Support: prepare reports, presentations, and meeting notes; maintain records.
• Meeting & Event Management: schedule meetings and assist in organizing internal events and offsites.
• Confidentiality & Discretion: handle sensitive information professionally.
• Task & Priority Management: track projects and deadlines; support ad-hoc requirements.

Skills

Communication skills

Interpersonal skills

Organization

Time management

Discretion

Education

Bachelor's degree

Tools

MS Office

Job description

The Personal Assistant will provide high-level administrative and operational support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments.
• Prioritize meetings and ensure optimal time management for leadership.
• Handle travel bookings, itineraries, and logistics.

2. Communication & Coordination

• Act as a point of contact between the executive and internal/external stakeholders.
• Manage emails, calls, and correspondence on behalf of the executive.
• Ensure timely follow-ups on tasks, meetings, and action items.

3. Administrative Support

• Prepare reports, presentations, and meeting notes.
• Maintain records, documents, and important files.
• Handle expense tracking, reimbursements, and basic MIS.

4. Meeting & Event Management

• Schedule and coordinate meetings, including agenda preparation and MOMs.
• Assist in organizing internal events, leadership meetings, and offsites.

5. Confidentiality & Discretion

• Handle sensitive information with high confidentiality.
• Maintain professionalism in all interactions.

6. Task & Priority Management

• Assist in tracking key projects and deadlines.
• Ensure smooth execution of day-to-day operational tasks.
• Support the executive in ad-hoc requirements and personal tasks if needed.

Required Qualifications & Experience

• Bachelors degree in any discipline.
• 4- 6 years of experience as an Executive Assistant / Personal Assistant.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word, Email).
• Ability to multitask and work in a fast-paced environment.

Preferred Skills

• Experience working with senior leadership or founders.
• High level of ownership, responsiveness, and attention to detail.
• Problem-solving mindset and ability to handle pressu