Executive Assistant

PI Credit Services; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

PI Credit Services in Gurugram, India seeks an Executive Assistant to manage the Founder’s calendar, coordinate meetings, and handle correspondence with internal teams and partners. You will prepare agendas, reports, and minutes, track deadlines, arrange travel, maintain confidential records, and coordinate with HR, Finance, Operations, Technology, Sales, and Compliance to ensure smooth operations.

This role requires proactive scheduling and problem-solving to ensure smooth strategic execution.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Act as the primary point of contact between the Founder and internal teams, clients, partners, and other stakeholders.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents.
• Track important tasks, action items, deadlines, and commitments of the Founder.
• Follow up with respective teams to ensure timely completion of assigned tasks.
• Handle emails, calls, correspondence, and communication on behalf of the Founder when required.
• Coordinate travel arrangements, hotel bookings, itineraries, and other logistics.
• Maintain confidentiality of sensitive business, financial, and personal information.
• Support the Founder in preparing for meetings by collecting relevant information and updates.
• Coordinate with different departments such as HR, Finance, Operations, Technology, Sales, and Compliance.
• Maintain records, documents, contacts, and important business information in an organized manner.
• Assist with special projects, business initiatives, and other strategic assignments given by the Founder.
• Monitor important deadlines and proactively remind the Founder about upcoming commitments.
• Handle ad-hoc responsibilities and ensure smooth execution of tasks assigned by the Founder.

Job description

Key Responsibilities

• Manage the Founders calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Act as the primary point of contact between the Founder and internal teams, clients, partners, and other stakeholders.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents as required.
• Track important tasks, action items, deadlines, and commitments of the Founder.
• Follow up with respective teams to ensure timely completion of assigned tasks.
• Handle emails, calls, correspondence, and communication on behalf of the Founder when required.
• Coordinate travel arrangements, hotel bookings, itineraries, and other logistics.
• Maintain confidentiality of sensitive business, financial, and personal information.
• Support the Founder in preparing for meetings by collecting relevant information and updates.
• Coordinate with different departments such as HR, Finance, Operations, Technology, Sales, and Compliance.
• Maintain records, documents, contacts, and important business information in an organized manner.
• Assist with special projects, business initiatives, and other strategic assignments given by the Founder.
• Monitor important deadlines and proactively remind the Founder about upcoming commitments.
• Handle ad-hoc responsibilities and ensure smooth execution of tasks assigned by the Founder.