Executive Assistant

Burlington English; Gurugram District; On-site; INR 500,000 - 800,000; Full time

Job summary

Burlington English is seeking an experienced Executive Assistant in Gurugram District, Haryana, to support our senior leadership. The ideal candidate must have at least 5 years of relevant experience and exceptional communication skills to manage scheduling, coordinate activities, and facilitate operations efficiently.

This position requires flexibility, confidentiality, and proficiency with Microsoft Office. We value proactive problem-solving and the ability to thrive under pressure.

Qualifications

• 5 years’ experience in an administrative role reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.

Responsibilities

• Manage professional and personal scheduling for CEO.
• Coordinate complex scheduling and extensive calendar management.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities.
• Perform administrative and office support tasks.
• Maintain professionalism and strict confidentiality.
• Organize team communications and plan events.

Skills

Written communication

Verbal communication

Time-management

Flexibility

Proficiency in Microsoft Office

Coordinate multiple projects

Tools

Microsoft Office

Job description

At Burlington English we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Skills and Qualifications

• 5 years’ experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Preferred Qualifications

• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems