Account Coordinator

dacgu; Hyderabad; On-site; INR 500,000 - 700,000; Full time

Job summary

dacgu in Hyderabad, India is seeking an executive assistant to support senior leadership as a proactive problem solver with excellent communication and meticulous attention to detail.

You will manage complex scheduling, travel, and office operations, coordinate information flow, and maintain confidential records while ensuring efficient daily operations.

The role requires 4+ years in an administrative role reporting to upper management, strong MS Office skills, and a flexible team-player attitude.

Qualifications

• 4+ years of experience in an administrative role reporting to senior management.
• Excellent written and verbal communication skills.
• Strong time-management abilities and multitasking.
• Proficient with Microsoft Office and related tools; quick to learn new software.
• Flexible team player who can adapt to changing priorities.

Responsibilities

• Manage scheduling for senior executive including agendas, mail, calls, travel, client management, and logistics.
• Coordinate complex scheduling and calendar management, and information flow to senior executives.
• Arrange travel, hotels, transportation, and meals for senior executives.
• Perform admin tasks: typing, dictation, spreadsheets, filing, and contact database maintenance.
• Maintain confidentiality and professionalism in all materials.
• Organize team communications and plan internal and offsite events.
• Support executive team to achieve company goals and efficient operations.
• Refine internal processes to support top executives and expedite workflow.
• Facilitate communication between upper management and employees on projects.
• Plan work to meet executive priorities and organizational goals.
• Act as office manager by tracking inventory.
• Take minutes during meetings.
• Organize and maintain office filing system.

Skills

Communication

Time management

MS Office

Teamwork

Proactive problem solving

Job description

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Your responsibilities:

• Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Act as an office manager by keeping up with office supply inventory
• Take minutes during meetings
• Organize and maintain the office filing system

Skill sets/Experience we require:

• 4 plus years’ experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge