Executive Assistant

BDO India; Ernakulam; On-site; INR 300,000 - 500,000; Full time

Job summary

BDO India in Kochi is seeking an Executive Assistant to provide comprehensive administrative, operational, and coordination support to our team. The role requires meticulous organization, proactive handling of tasks, and effective coordination with Partners, Managers, internal teams, vendors, and clients.

The ideal candidate will have 1–2 years of relevant experience, with exposure to billing, invoicing, MIS, and document management considered an advantage.

Qualifications

• Graduate with 1–2 years of experience in an Executive Assistant or similar role.
• Exposure to billing, invoicing, documentation, MIS, reconciliation, or stakeholder coordination is advantageous.

Responsibilities

• Manage day-to-day calendar, appointments, and travel bookings.
• Assist in billing, invoicing, and basic tax filing tasks.
• Plan meetings, prepare agendas and MOMs.
• Read/route mail and screen calls; arrange conference calls when required.
• Coordinate with business teams for data collection and presentation prep for meetings.
• Coordinate with stakeholders and read and route information as needed.
• Schedule meetings and travel arrangements.
• Handle ad-hoc admin tasks as needed.

Skills

Calendar management

Stakeholder coordination

Communication skills

Attention to detail

Education

Bachelor’s degree

Tools

Billing software

MIS

Documentation tools

Job description

Role Overview:

We are looking for an Executive Assistant to provide comprehensive administrative, operational, and coordination support our team in Kochi. .

The ideal candidate should be highly organised, detail-oriented, proactive, and comfortable coordinating with multiple stakeholders including Partners, Managers, internal teams, vendors, and clients.

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, some experience, or knowledge on tax filing.
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Handle ad-hoc requirements and administrative tasks as needed.

Qualifications:

• Graduate with 1-2 years of experience in an Executive Assistant, Business Support, Audit Support, Practice Support, or similar role.
• Candidates with exposure to billing, invoicing, documentation, MIS, reconciliation, or stakeholder coordination will be an advantage.