Executive Assistant

Bakery; Ernakulam; On-site; INR 400,000 - 700,000; Full time

Job summary

Bakery B Group in Kochi, Kerala seeks an Executive Assistant to support the Director with calendar management, travel, and day-to-day admin. You will streamline workflows, coordinate internal and external communications, prepare agendas and reports, and help implement efficient systems across multiple business units.

We value an organised professional with excellent English, proficiency in Malayalam, discretion, and experience supporting senior executives.

Qualifications

• An organised, resourceful professional with strong administrative ability and sound judgement.
• Previous experience supporting senior executives, business owners or managing directors is preferred.
• Excellent written and spoken English; proficiency in Malayalam and comfort with modern productivity tools.

Responsibilities

• Manage the Director's calendar, appointments, meetings and travel.
• Coordinate business and personal administrative requirements.
• Organise correspondence and communicate with internal teams and external stakeholders.
• Maintain records of instructions, commitments, deadlines and pending decisions.
• Follow up with department heads and relevant personnel on assigned tasks.
• Prepare meeting agendas, minutes, briefings and reports.
• Help develop and maintain systems for managing the Director's workflow.
• Assist with coordination of ongoing business initiatives as assigned.

Skills

Executive support

Discretion

English proficiency

Malayalam language

Calendar management

Communication

Tools

Productivity tools

Job description

Business & Personal Administration | Leadership Development Track

Bakery B Group | Kochi, Kerala

BUILD THE FUTURE OF A LEGACY BRAND.

Founded in Kochi in 1967, Bakery B is a homegrown bakery business that has grown across generations. Today, our business spans bakery retail, food manufacturing and hospitality, including The Oven, one of Kochi's longstanding café and bakery brands.

As we enter our next phase of growth, we are working to modernise our operations, strengthen our existing businesses and develop new brands and business opportunities.

We are looking for an Executive Assistant who can work directly with the Director and help bring structure, organisation and consistency to his professional and administrative responsibilities.

ABOUT THE ROLE

This is a hands-on executive support position with exposure to multiple businesses, senior management and ongoing development initiatives. You will manage the Director's calendar, organise professional and personal administrative commitments, coordinate communications and ensure delegated tasks are followed through. You will also help develop more effective systems for managing his daily workflow, meetings, documentation and priorities.

KEY RESPONSIBILITIES

• Manage the Director's calendar, appointments, meetings and travel.
• Coordinate business and personal administrative requirements.
• Organise correspondence and communicate with internal teams and external stakeholders.
• Maintain records of instructions, commitments, deadlines and pending decisions.
• Follow up with department heads and relevant personnel on assigned tasks.
• Prepare meeting agendas, minutes, briefings and reports.
• Help develop and maintain systems for managing the Director's workflow.
• Assist with coordination of ongoing business initiatives as assigned.

WHO WE'RE LOOKING FOR

An organised, resourceful and ambitious professional who combines strong administrative ability with sound judgement, discretion and a willingness to take responsibility. Previous experience supporting senior executives, business owners or managing directors is preferred. Strong written and spoken English, proficiency in Malayalam and confidence using modern productivity tools are important.

LONG-TERM CAREER OPPORTUNITY

We view this as a long-term position with the potential for professional growth. The successful candidate will gain exposure to the management and development of an established multi-brand business, with opportunities to take on greater responsibilities as their skills, experience and understanding of the organisation develop. Future opportunities may include business coordination, operations, project management or other leadership positions, depending on demonstrated performance, individual interests and organisational requirements.

Location: Kochi, Kerala | Full-time | Primarily office-based