Executive Assistant

Resemble Systems; Ernakulam; On-site; INR 300,000 - 450,000; Full time

Job summary

Resemble Systems in Kochi is seeking an Executive Assistant to support the Founder by managing leads, scheduling strategy discussions, tracking follow-ups, and ensuring smooth client communication. You will help ensure no opportunity is missed and every lead is followed up professionally.

The role emphasizes organization, professional communication with business owners, and the ability to manage multiple tasks without supervision in a growing consulting environment.

Qualifications

• Excellent written and spoken English.
• Strong organizational and follow-up abilities.
• Able to communicate professionally with business owners.
• Detail-oriented and reliable.
• Capable of multitasking without supervision.

Responsibilities

• Lead & CRM Management: Track all incoming leads from LinkedIn, email, and website; Maintain and update CRM records; Ensure every lead is followed up consistently.
• Meeting Scheduling & Coordination: Schedule discovery calls and strategy meetings; Manage the Founder s calendar; Send reminders and confirmations to clients.
• Client Communication: Draft and send professional emails to business owners; Follow up with prospects after meetings; Maintain communication history.
• Meeting Notes & Follow-ups: Capture key points from client discussions; Track action items and next steps; Ensure timely follow-up on all commitments.
• Administrative & Operational Support: Assist in preparing proposals and presentations; Organize documents and files; Support day-to-day operational tasks.

Job description

Location: Kochi (On-site)

Company: Resemble Systems

Employment Type: Full-time

Job Summary

We are looking for a highly organized and proactive Executive Assistant to support the Founder in managing leads, scheduling strategy discussions, tracking follow-ups, and ensuring smooth communication with clients.

Your primary responsibility is to ensure that no opportunity is missed and every lead is followed up professionally.

Responsibilities

• Lead & CRM Management
  • Track all incoming leads from LinkedIn, email, and website
  • Maintain and update CRM records
  • Ensure every lead is followed up consistently
• Meeting Scheduling & Coordination
  • Schedule discovery calls and strategy meetings
  • Manage the Founder s calendar
  • Send reminders and confirmations to clients
• Client Communication
  • Draft and send professional emails to business owners
  • Follow up with prospects after meetings
  • Maintain communication history
• Meeting Notes & Follow-ups
  • Capture key points from client discussions
  • Track action items and next steps
  • Ensure timely follow-up on all commitments
• Administrative & Operational Support
  • Assist in preparing proposals and presentations
  • Organize documents and files
  • Support day-to-day operational tasks

What We Are Looking For

• Strong written and spoken English
• Excellent organizational and follow-up skills
• Ability to communicate professionally with business owners
• Attention to detail and reliability
• Ability to manage multiple tasks without supervision

Preferred (Good to Have)

• Experience in administrative or coordination roles
• Familiarity with CRM tools
• Exposure to business consulting or technology environments

Why This Role Is Important

You will work closely with the Founder and be part of building a strategy-led consulting practice serving international clients.

This role can grow into:

• Client Success Manager
• Operations Manager