Office Services Coordinator

Fragomen; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Fragomen in Bengaluru seeks a proactive Front Office & Administration Executive to support day-to-day office operations and administrative tasks. The role requires 2-5 years of relevant experience, strong organization, and the ability to manage multiple priorities in a fast-paced environment.

The position is contractual, with joining from mid-October 2026. You will coordinate with vendors, facilities, travel arrangements, record keeping, and provide general support to employees and leadership

Qualifications

• Bachelor's degree in any field.
• 2-5 years of experience in office administration, facilities coordination, or workplace operations.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage daily Front office administration activities to ensure smooth business operations.
• Coordinate with vendors, facility management teams, and service providers.
• Oversee office maintenance, courier/postal, housekeeping, stationery, and pantry needs.
• Handle workstation and access coordination.
• Maintain records, documents, invoices, and administrative databases.
• Support travel bookings, cab arrangements, accommodation, and transport coordination.
• Process and track vendor invoices, purchase requests, and administrative expenses.
• Ensure compliance with office policies and safety guidelines.
• Assist with asset management and inventory tracking.
• Provide general administrative support to employees and leadership, including Kochi office coordination.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Independent worker

Attention to detail

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

We are seeking a proactive and detail-oriented Front office & Administration Executive to support our day-to-day office operations and administrative functions. The ideal candidate should have 2-5 years of relevant administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

This is a contractual position, with the selected candidate expected to be available to join from mid-October 2026.

Key Responsibilities

• Manage daily Front office administration activities to ensure smooth business operations.
• Coordinate with vendors, facility management teams, and service providers.
• Oversee office maintenance, general courier/postal requirements, housekeeping, stationery, and pantry requirements.
• Handle workstation and access coordination.
• Maintain records, documents, invoices, and administrative databases.
• Support travel bookings, Cab arrangements, accommodation arrangements, and transportation coordination when required.
• Process and track vendor invoices, purchase requests, and administrative expenses.
• Ensure compliance with office policies, safety guidelines, and administrative procedures.
• Assist with asset management, courier movement of assets, and inventory tracking.
• Provide general administrative support to employees and leadership teams as needed. Coordination with Kochi office.
• Manage Client and Visitors related hospitality arrangements.

Required Qualifications & Skills

• Bachelor's degree in any field.
• 2-5 years of experience in office administration, facilities coordination, or workplace operations.
• Strong organizational and multitasking abilities.
• Good communication and stakeholder management skills.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and manage competing priorities.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience working in a corporate, professional services environment or hospitality sector.
• Hospitality sector experience would be an added advantage.
• Knowledge of vendor management and invoice processing.
• Familiarity with facility and workplace administration processes.

What We're Looking For

A dependable, service-oriented professional who enjoys creating a well-organized workplace environment and can effectively support employees, vendors, and business stakeholders. Candidate should be able to join from mid- October and be open to a contractual position.