Designation: Executive Admin Department: HR and Admin

Buchprufer Consultants; Kozhikode district; On-site; INR 300,000 - 450,000; Full time

Job summary

Buchprufer Consultants is seeking an Executive Administrator to provide high-level administrative and operational support to senior leadership in a fast-paced setting.

The role requires exceptional organizational skills, discretion and the ability to manage multiple priorities. Ideal candidates will have 1–3 years of relevant experience and a proactive, detail-oriented mindset that contributes to cross-functional initiatives.

Qualifications

• 1–3 years of experience in executive administration.
• Excellent organizational skills and discretion with the ability to manage multiple priorities in a fast-paced environment.
• Experience supporting senior leadership.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Prepare, edit, and organize reports, presentations, and correspondence.
• Coordinate meetings, agendas, and take accurate minutes when required.
• Handle confidential information with professionalism and discretion.
• Track action items and follow up on deadlines and deliverables.
• Support special projects and cross-functional initiatives.
• Maintain filing systems for easy access and compliance.
• Assist with expense reports, budgets, and vendor coordination.
• Improve administrative processes to increase efficiency.

Skills

Executive support

Calendar management

Travel planning

Stakeholder coordination

Tools

MS Office

Job description

Location: Cochin /Calicut

Joining Availability: Immediate /Male candidates preferred

Experience: Minimum 1 -3 years of experience

Job Requirements

The Executive Administrator provides high-level administrative and operational support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, meetings, and travel arrangements
• Act as a primary point of contact between executives and internal/external stakeholders
• Prepare, edit, and organize reports, presentations, and correspondence
• Coordinate meetings, agendas, and take accurate minutes when required
• Handle confidential information with professionalism and discretion
• Track action items and follow up on deadlines and deliverables
• Support special projects and cross-functional initiatives
• Maintain filing systems (digital and physical) for easy access and compliance
• Assist with expense reports, budgets, and vendor coordination
• Improve administrative processes to increase efficiency