Executive Assistant

Prognova; Coimbatore District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Prognova is seeking a highly organized Executive Assistant to support a senior executive in day-to-day priorities, meetings, and follow-ups. You will manage calendars, draft emails, and coordinate with internal and external stakeholders to ensure deadlines are met.

The ideal candidate has 2–5 years of EA/Operations experience, excellent written and spoken English, and a proactive, detail-oriented approach with strong ownership and discretion.

Qualifications

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination is preferred.
• Candidates with less experience but strong organizational and execution skills may also be considered.
• Excellent written and spoken English.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable communicating and following up with senior stakeholders.
• Good judgment to handle tasks independently and elevate when required.
• Proficiency in calendars, spreadsheets, documents, and task management tools.
• Strong ownership, reliability, and willingness to learn.

Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
• Capture action items from meetings and ensure timely follow-up.
• Coordinate with internal and external stakeholders until tasks are completed.
• Monitor deadlines and proactively flag delays or missing information.
• Manage calendars, appointments, meetings, reminders, and meeting logistics.
• Ensure required documents and information are ready before meetings.
• Coordinate travel, bookings, and related arrangements when required.
• Draft professional emails, meeting notes, summaries, and routine correspondence.
• Maintain organized documents, records, and contact information.
• Handle confidential and sensitive information with discretion.
• Create checklists and simple processes for recurring activities.
• Anticipate next steps and resolve routine issues independently.
• Support cross-functional coordination and gradually take ownership of small projects.

Skills

Executive support

Calendar management

Stakeholder coordination

English communication

Follow-up

Document drafting

Time management

Proactivity

Job description

We are looking for a highly organized and dependable Executive Assistant to support a senior executive and ensure day-to-day priorities, commitments, meetings, and follow-ups are handled efficiently. The ideal candidate should have strong attention to detail, communication skills, proactive follow-up, and ownership. You should be comfortable managing multiple priorities and coordinating with internal and external stakeholders.

Key Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
• Capture action items from meetings and ensure timely follow-up.
• Coordinate with internal and external stakeholders until tasks are completed.
• Monitor deadlines and proactively flag delays or missing information.
• Manage calendars, appointments, meetings, reminders, and meeting logistics.
• Ensure required documents and information are ready before meetings.
• Coordinate travel, bookings, and related arrangements when required.
• Draft professional emails, meeting notes, summaries, and routine correspondence.
• Maintain organized documents, records, and contact information.
• Handle confidential and sensitive information with discretion.
• Create checklists and simple processes for recurring activities.
• Anticipate next steps and resolve routine issues independently.
• Support cross-functional coordination and gradually take ownership of small projects.

Required Skills & Experience

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination is preferred.
• Candidates with less experience but strong organizational and execution skills may also be considered.
• Excellent written and spoken English.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable communicating and following up with senior stakeholders.
• Good judgment to handle tasks independently and elevate when required.
• Proficiency in calendars, spreadsheets, documents, and task management tools.
• Strong ownership, reliability, and willingness to learn.