Executive Assistant

Future Motors Corporation; Coimbatore District; On-site; INR 600,000 - 900,000; Full time

Job summary

Future Motors Corporation in Coimbatore is seeking an organized and proactive Executive Assistant to provide administrative and coordination support to management. The role includes managing schedules, coordinating with internal teams, handling documentation, and supporting day-to-day business activities.

You will prepare MIS reports, presentations, letters, and emails; coordinate meetings and circulate agendas; and track action items while maintaining confidential information.

Qualifications

• 3–5 years of administration experience.
• Proficient in MS Excel, PowerPoint and Word.
• Excellent communication and follow-up skills.
• Experience with documentation and reporting.
• Strong time management and multitasking abilities.
• Experience in meeting/MOM coordination.
• Familiarity with project management tools.
• Problem-solving and analytical skills.
• Professional email communication.
• Ability to handle confidential information.

Responsibilities

• Support senior management with day-to-day coordination.
• Manage calendars, meetings, appointments, and schedules.
• Prepare MIS reports, presentations, MOMs, trackers, and dashboards.
• Coordinate with internal departments (Finance, HR, Sales, Operations, Projects).
• Follow up with teams and ensure timely completion of tasks.
• Maintain documents, records, and confidential information.
• Prepare emails, letters, reports, and official communications.
• Coordinate meetings and circulate agendas/MOMs.
• Track action items and provide status updates to management.
• Assist with project coordination and admin activities.
• Communicate with clients, vendors, and stakeholders as needed.
• Support management in ad-hoc analysis, research, and decision-making activities.

Skills

Communication

Time management

Multitasking

Documentation

Meeting/MOM coordination

Problem-solving

Project management knowledge

Education

Any Degree

Tools

MS Excel

PowerPoint

Word

Project Management Tools

Job description

We are hiring an organized and proactive Executive Assistant to provide administrative and coordination support to management. The role involves managing schedules, coordinating with internal teams, handling documentation, and supporting day-to-day business activities. This is a full-time, on-site role based in Coimbatore.

Key Responsibilities

• Support senior management/executives with day-to-day coordination.
• Manage calendars, meetings, appointments, and schedules.
• Prepare MIS reports, presentations, MOMs, trackers, and dashboards.
• Coordinate with internal departments such as Finance, HR, Sales, Operations, and Projects.
• Follow up with teams on assigned tasks and ensure timely completion.
• Maintain documents, records, and confidential information.
• Prepare emails, letters, reports, and official communications.
• Coordinate meetings and circulate agendas/MOMs.
• Track action items and provide status updates to management.
• Assist with project coordination and administrative activities.
• Communicate with clients, vendors, and other stakeholders when required.
• Support management in ad-hoc analysis, research, and decision-making activities.

Qualifications

• Any Degree with 3-5 Years experience in Administration role.
• Strong experience in MS Excel, PowerPoint and Word skills
• Strong communication and follow-up skills
• Documentation and reporting
• Time management and multitasking
• Meeting/MOM coordination
• Strong knowledge in Project Management & Tools
• Problem-solving and analytical skills
• Professional email communication
• Ability to handle confidential information