Executive Assistant

Prognova Partners; Coimbatore District; On-site; INR 300,000 - 500,000; Full time

Job summary

Prognova is seeking a highly organized and dependable Executive Assistant to support a senior executive in Coimbatore South, India. You will manage day-to-day priorities, commitments, meetings, and follow-ups to ensure smooth operations and timely delivery.

Ideal candidates have strong attention to detail, excellent English communication, proactive follow-up, and the ability to coordinate with internal and external stakeholders.

Qualifications

• 2–5 years of experience in Executive Assistance or related roles.
• Strong written and spoken English with excellent communication skills.
• High attention to detail and proactive follow-up.
• Ability to manage multiple priorities and deadlines.
• Comfortable coordinating with senior stakeholders.

Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
• Capture action items from meetings and ensure timely follow-up.
• Coordinate with internal and external stakeholders until tasks are completed.
• Monitor deadlines and proactively flag delays or missing information.
• Manage calendars, appointments, meetings, reminders, and meeting logistics.
• Ensure required documents and information are ready before meetings.
• Coordinate travel, bookings, and related arrangements when required.
• Draft professional emails, meeting notes, summaries, and routine correspondence.
• Maintain organized documents, records, and contact information.
• Handle confidential and sensitive information with discretion.
• Create checklists and simple processes for recurring activities.
• Anticipate next steps and resolve routine issues independently.
• Support cross-functional coordination and gradually take ownership of small projects.

Skills

Executive Assistance

Founder Support

Operations

Project Coordination

Tools

Calendars

Spreadsheets

Documents

Task management tools

Job description

Coimbatore South, India | Posted on 09/10/2026

At Prognova, we specialise in optimising workforce potential through comprehensive global Recruitment and HR Management Solutions. We offer end-to-end recruitment services across both IT and Non-IT sectors, ensuring the right talent aligns seamlessly with your business goals. Our capabilities extend to agile workforce strategies, staff augmentation, and customised HR support to meet diverse organisational needs. Additionally, we provide curated corporate gifting solutions designed to enhance employee engagement and workplace culture.

With a focus on excellence and innovation, Prognova is your trusted partner in building productive, future-ready teams.

We are looking for a highly organized and dependable Executive Assistant to support a senior executive and ensure day-to-day priorities, commitments, meetings, and follow‑ups are handled efficiently. The ideal candidate should have strong attention to detail, communication skills, proactive follow‑up, and ownership . You should be comfortable managing multiple priorities and coordinating with internal and external stakeholders.

Key Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
• Capture action items from meetings and ensure timely follow-up.
• Coordinate with internal and external stakeholders until tasks are completed.
• Monitor deadlines and proactively flag delays or missing information.
• Manage calendars, appointments, meetings, reminders, and meeting logistics.
• Ensure required documents and information are ready before meetings.
• Coordinate travel, bookings, and related arrangements when required.
• Draft professional emails, meeting notes, summaries, and routine correspondence.
• Maintain organized documents, records, and contact information.
• Handle confidential and sensitive information with discretion.
• Create checklists and simple processes for recurring activities.
• Anticipate next steps and resolve routine issues independently.
• Support cross-functional coordination and gradually take ownership of small projects.

Required Skills & Experience

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination is preferred.
• Candidates with less experience but strong organizational and execution skills may also be considered.
• Excellent written and spoken English.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable communicating and following up with senior stakeholders.
• Good judgment to handle tasks independently and and escalat when required.
• Proficiency in calendars, spreadsheets, documents, and task management tools.
• Strong ownership, reliability, and willingness to learn.