Executive Assistant

Prognova; Coimbatore District; On-site; INR 400,000 - 560,000; Full time

Job summary

Prognova is seeking an organized Executive Assistant to support a senior executive in Coimbatore. The role requires 2–5 years of experience, excellent English, and the ability to manage multiple priorities and deadlines.

You will track tasks, coordinate with stakeholders, and ensure timely follow-up with a proactive and discreet approach. The candidate will handle calendars, travel arrangements, and prepare meeting notes and summaries.

Qualifications

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination preferred.
• Excellent written and spoken English.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable communicating with senior stakeholders.

Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
• Capture action items from meetings and ensure timely follow-up.
• Coordinate with internal and external stakeholders until tasks are completed.
• Monitor deadlines and proactively flag delays or missing information.
• Manage calendars, appointments, meetings, reminders, and meeting logistics.
• Ensure required documents and information are ready before meetings.
• Coordinate travel, bookings, and related arrangements when required.
• Draft professional emails, meeting notes, summaries, and routine correspondence.
• Maintain organized documents, records, and contact information.
• Handle confidential and sensitive information with discretion.
• Create checklists and simple processes for recurring activities.
• Anticipate next steps and resolve routine issues independently.
• Support cross-functional coordination and gradually take ownership of small projects.

Skills

Executive support

Calendar management

Email drafting

Stakeholder communication

Task prioritization

Meetings coordination

Travel arrangements

Confidentiality

Proactive ownership

Job description

Job Title: Executive Assistant

Years of Experience: 2-5 yrs

Location: Coimbatore

Job Overview

We are looking for a highly organized and dependable Executive Assistant to support a senior executive and ensure day-to-day priorities, commitments, meetings, and follow-ups are handled efficiently. The ideal candidate should have strong attention to detail, communication skills, proactive follow-up, and ownership. You should be comfortable managing multiple priorities and coordinating with internal and external stakeholders.

Key Responsibilities

• Maintain trackers for tasks, commitments, deadlines, and pending decisions.
  

• Capture action items from meetings and ensure timely follow-up.
  

• Coordinate with internal and external stakeholders until tasks are completed.
  

• Monitor deadlines and proactively flag delays or missing information.
  

• Manage calendars, appointments, meetings, reminders, and meeting logistics.
  

• Ensure required documents and information are ready before meetings.
  

• Coordinate travel, bookings, and related arrangements when required.
  

• Draft professional emails, meeting notes, summaries, and routine correspondence.
  

• Maintain organized documents, records, and contact information.
  

• Handle confidential and sensitive information with discretion.
  

• Create checklists and simple processes for recurring activities.
  

• Anticipate next steps and resolve routine issues independently.
  

• Support cross-functional coordination and gradually take ownership of small projects.
  

Required Skills & Experience

• 2–5 years of experience in Executive Assistance, Founder Support, Operations, or Project Coordination is preferred.
  

• Candidates with less experience but strong organizational and execution skills may also be considered.
  

• Excellent written and spoken English.
  

• Strong attention to detail and follow-up skills.
  

• Ability to manage multiple priorities and deadlines.
  

• Comfortable communicating and following up with senior stakeholders.
  

• Good judgment to handle tasks independently and elevate when required.
  

• Proficiency in calendars, spreadsheets, documents, and task management tools.
  

• Strong ownership, reliability, and willingness to learn.