Executive Assistant

Saaki Argus And Averil Consulting; Chennai District; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Saaki Argus And Averil Consulting is seeking an Executive Assistant to the Vice President to provide high‑level administrative and strategic support in a global, fast‑paced environment.

You will manage complex calendars, travel, prepare leadership materials, coordinate with senior stakeholders across time zones, and enable effective decision making while upholding governance and confidentiality.

Qualifications

• 5+ years of experience supporting senior leadership (Director/VP level) in a multinational corporate environment.
• Strong exposure to reporting dashboards, MIS, and executive presentations.

Responsibilities

• Manage the Vice President's calendar, meetings, and travel, with cross time‑zone synchronization.
• Coordinate internal and external meetings, prepare agendas, and minutes; liaise with stakeholders and vendors.
• Assist in production of executive presentations, dashboards, and business updates for global leadership reviews.
• Ensure governance, compliance, and documentation protocols are followed.

Skills

Senior leadership support

Calendar logistics

Global stakeholder management

MIS dashboards

Generative AI productivity tools

MS Teams/SharePoint/Outlook/Office 365

Tools

MS Teams

SharePoint

Outlook

Office 365

Job description

Job Description

As an Executive Assistant to the Vice President, you will provide high-level administrative and strategic support to enable effective leadership execution. This role requires strong organizational skills, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced global environment. You will act as a trusted partner to the Vice President, ensuring seamless coordination of internal and external engagements, while supporting decision‑making processes and leadership effectiveness.

Roles & Responsibilities

1. Executive Support & Coordination

• Manage the Vice President's calendar, meetings, and travel schedules, ensuring optimal time utilization and cross time zone synchronization (IST/EST balance).
• Coordinate internal and external meetings, including proactive preparation of agendas, high‑impact alignment materials, and precise meeting minutes.
• Act as a key liaison between the VP and internal/external stakeholders (including the GTC Director layer and strategic offshore vendor partners), ensuring seamless communication and systematic follow‑ups.
• Screen, prioritize, and manage incoming communications, including emails, calls, and business requests, handling critical bottlenecks autonomously.

2. Strategic & Operational Support

• Assist in the production and refinement of executive presentations, status dashboards, MIS reporting, and business updates for global leadership reviews.
• Track organizational priorities, core action items, and cross‑functional deliverables, safeguarding timely execution across teams.
• Support end‑to‑end planning and logistics for local leadership meetings, town halls, cultural events, and high‑profile strategic initiatives.
• Manage complex travel logistics, expat visitor hosting itineraries, expense reporting, and corporate vendor coordination activities.
• Maintain meticulously structured documentation, repository records of key discussions, business decisions, and continuous policy updates.
• Ensure absolute adherence to organizational governance processes, compliance frameworks, and strict documentation protocols.
• Drive internal administrative process improvements to enhance executive support velocity, office efficiency, and operational excellence.
• Support sensitive, confidential projects and core global initiatives with complete professional integrity and discretion.

Required Experience & Desired Skills

• 5+ years of experience supporting senior leadership (Director / VP level), preferably in a GCC / GTC or matrixed multinational corporate environment.
• Proven hands‑on experience in global stakeholder management, intricate calendar logistics, and cross‑time zone coordination.
• Strong exposure to reporting dashboards, Management Information Systems (MIS), and polished executive presentations. Advanced familiarity with modern collaboration suites (MS Teams, SharePoint, Outlook, Office 365).
• Strong willingness to use and integrate generative AI productivity tools to accelerate daily workflow efficiency.

Benefits

• Opportunity to be part of a globally recognized leader in the home improvement sector, deeply committed to operational excellence and sustainability.
• A vital role contributing directly to a rapidly expanding Global Capability Center (GCC) in Chennai, supporting global operations.
• Direct exposure to a diverse, global technology environment and high‑impact cross‑functional team collaborations.
• Competitive compensation package along with comprehensive corporate benefits.
• Clear pathways for career advancement and continuous professional learning opportunities within a high-performance organization.