Executive Assistant

Jobtailor; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support a Regional VP in Bengaluru. You will orchestrate complex calendars across time zones, plan and execute domestic and international travel, and draft sensitive correspondence with discretion.

You will handle high volumes of work, manage high-profile engagements, mentor junior assistants, and lead regional projects with cross-functional stakeholders. A Bachelor’s degree and 5+ years in executive support are preferred.

Qualifications

• Minimum 5 years of executive-level administrative experience, preferably supporting VP-level or above.

Responsibilities

• Provide highly complex and consequential administrative support at the senior leadership level.
• Manage and optimize the Regional VP’s complex calendar across multiple time zones.
• Plan and manage complex domestic and international travel arrangements, including itineraries.
• Draft, edit, and manage sensitive correspondence on behalf of the Regional VP.
• Handle confidential information with discretion and professionalism.
• Own and drive special projects at the regional level with stakeholders and deliverables.
• Mentor junior assistants and coordinators across the region.

Skills

Executive support

Calendar management

Travel planning

Stakeholder coordination

Education

Bachelor's degree

Tools

Asana

Monday.com

Egencia

Concur

Salesforce

Workday

ServiceNow

Job description

Responsibilities

• Provide highly complex and consequential administrative support at the senior leadership level.
• Manage and optimize the Regional VP’s complex calendar, including scheduling internal and external meetings, appointments, and leadership engagements across multiple time zones.
• Anticipate scheduling conflicts and proactively resolve them.
• Plan and manage complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Draft, edit, and manage non-routine and sensitive correspondence on behalf of the Regional VP.
• Handle sensitive and confidential organizational, personnel, and business information with discretion and professionalism.
• Own and drive special projects at the local and regional level, managing timelines, stakeholders, and deliverables.
• Serve as a resource and informal mentor to junior assistants and coordinators across the region.

Requirements

• Minimum 5 years of executive-level administrative experience, preferably supporting VP-level or above.
• Proven experience managing complex travel, calendar, and correspondence for senior leadership.
• Demonstrated ability to handle high volumes of work with accuracy and professionalism.
• Preferred Associate’s degree or higher (Bachelor’s degree preferred); equivalent combination of education and experience considered.
• Experience in a regional or multi-site organizational context.
• Familiarity with project management tools (e.g., Asana, Monday.com, or similar).
• Prior experience mentoring or coordinating across an administrative team.
• Familiarity of tools like Egencia (Travel), Concur, Salesforce, Workday, ServiceNow etc.

Core Competencies

Demonstrates extensive experience in providing executive-level administrative support, managing complex calendars, travel arrangements, and sensitive correspondence while maintaining discretion and professionalism. Proven ability to lead special projects and mentor junior staff in a regional organizational context.