Executive Assistant

LogFix SCM Solutions Pvt Ltd; Chennai District; On-site; INR 520,000 - 900,000; Full time

Job summary

LogFix SCM Solutions Pvt Ltd in Chennai is seeking an Executive Assistant to the General Manager. The role involves high-level calendar management, coordination with senior stakeholders, and driving operational excellence in a fast-paced environment.

Ideal candidates have 2–4 years of experience, strong Microsoft Excel skills (Pivot Tables, VLOOKUP), and proficiency in Google Workspace and Microsoft Office.

Qualifications

• 2–4 years of experience in an Executive Assistant/Chief of Staff or similar role.
• Experience supporting C-level or senior leadership in a high-growth environment is a plus.
• Strong proficiency with Microsoft Excel, including Pivot Tables and VLOOKUP.

Responsibilities

• Manage the General Manager’s calendar and optimize scheduling.
• Coordinate internal and external meetings and prepare concise summaries.
• Coordinate recurring operational activities, audits, and business deliverables.
• Maintain trackers, dashboards, and documentation; ensure timely follow-ups.

Skills

Excel

Pivot Tables

VLOOKUP

Tools

Google Workspace

Microsoft Office

Job description

WE’RE HIRING | EXECUTIVE ASSISTANT TO GENERAL MANAGER

Location: Chennai

Experience: 2–4 Years

Department: Business Operations

Are you highly organized, proactive, detail-oriented, and confident working with senior stakeholders?

We’re looking for an Executive Assistant to the General Manager who can go beyond traditional administrative support and help drive operational excellence, follow-through, and cross-functional execution.

KEY RESPONSIBILITIES

Executive Support

• Manage the General Manager’s calendar and optimize scheduling
• Coordinate internal and external meetings, leadership discussions, and advisor interactions
• Triage emails and meeting requests and draft responses when required
• Prepare meeting briefs, agendas, and concise summaries

Meeting & Project Coordination

• Organize meetings, capture key discussion points, and maintain action trackers
• Follow up with stakeholders to ensure timely closure of action items
• Maintain centralized trackers for projects, priorities, and cross-functional deliverables

Business Operations

• Coordinate recurring operational activities, audit schedules, statutory filings, KRA reviews, and business deliverables
• Work with internal teams, consultants, Company Secretary, and tax partners
• Support preparation of monthly MIS reports, investor updates, and quarterly board packs

Stakeholder Management

• Coordinate effectively with cross-functional teams and external partners
• Drive timely follow-ups and ensure stakeholders meet agreed timelines
• Handle confidential business, leadership, compensation, and investor-related information with complete discretion

WHAT WE’RE LOOKING FOR

• 2–4 years of experience as an Executive Assistant, Chief of Staff, Executive Business Partner, or similar role
• Experience in a high-growth startup or VC-funded organization is an added advantage
• Strong knowledge of Microsoft Excel, including Pivot Tables and VLOOKUP
• Proficiency in Google Workspace and Microsoft Office
• Experience maintaining trackers, dashboards, and documentation
• Excellent written and verbal communication
• Strong organizational and time-management skills
• Exceptional attention to detail and follow-through
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and confidentiality
• Confidence to follow up with and hold stakeholders accountable
• Strong problem-solving and ownership mindset

WHAT SUCCESS LOOKS LIKE

• Leadership time is effectively managed and prioritized
• Action items and cross-functional deliverables are closed on time
• Operational trackers and documentation remain organized
• Meetings are productive through structured agendas, notes, and follow-ups
• Senior leadership can focus on strategic priorities
• Sensitive information is handled with professionalism and discretion

WHY JOIN US?

Work directly with senior leadership and gain exposure to high-impact business decisions, strategic initiatives, and cross-functional operations.

This is an opportunity to move beyond traditional executive assistance and become a trusted business partner in driving organizational excellence.

Location: Chennai