Executive Assistant(Female Candidates Only)

Provectus Corp Advisors; Ahmedabad District; On-site; INR 300,000 - 500,000; Full time

Job summary

A professional services firm in Ahmedabad seeks a skilled Personal Assistant to the Director to provide high-level administrative support. This role involves managing calendars, preparing reports, and acting as a liaison with stakeholders. Candidates must have excellent organizational skills, a degree is preferred, and at least six months experience as an Executive Assistant. The position demands discretion and the ability to handle confidential information. Strong communication and multitasking abilities are essential for success in this role.

Qualifications

• 6 months or more experience as an Executive Assistant.
• Experience working with directors, executives, or board-level stakeholders is an advantage.

Responsibilities

• Manage the Director’s calendar, meetings, and travel arrangements.
• Act as the primary point of contact between the Director and stakeholders.
• Prepare reports, presentations, and correspondence.
• Screen calls, emails, and prioritize requests.
• Coordinate board meetings and confidential discussions.

Skills

Organizational skills

Communication skills

Professionalism

Multitasking

Attention to detail

Problem-solving

MS Office proficiency

Google Workspace proficiency

Education

Bachelor’s degree preferred

Tools

MS Office

Google Workspace

Job description

Role Summary

The Personal Assistant to the Director provides high-level administrative, organizational, and strategic support to ensure the Director’s time, priorities, and communications are managed efficiently and confidentially.

Key Responsibilities

• Manage the Director’s calendar, meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the Director and internal/external stakeholders.
• Prepare reports, presentations, briefs, and correspondence.
• Screen calls, emails, and requests; prioritize and follow up as needed.
• Coordinate board meetings, executive meetings, and confidential discussions.
• Maintain accurate records, documents, and filing systems.
• Assist in project coordination and tracking action items.
• Handle sensitive information with discretion and confidentiality.
• Support the Director in day-to-day operations and strategic initiatives.

Required Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion.
• Ability to multitask and work under pressure.
• Strong attention to detail and problem-solving skills.
• Proficiency in MS Office / Google Workspace and scheduling tools.

Qualifications & Experience

• Bachelor’s degree preferred.
• 6 months or more experience as an Executive Assistant.
• Experience working with directors, executives, or board-level stakeholders is an advantage.

Personal Attributes

• Proactive and self-motivated.
• Trustworthy and confidential.
• Flexible and adaptable.
• Strong interpersonal skills.