Personal Secretary

Logfix Scm Solutions; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Logfix Scm Solutions in Chennai invites applications for an Executive Assistant to the Managing Director. The role demands a highly organized and proactive professional to support day-to-day executive operations and MD.

Responsibilities include managing calls, emails, calendar, travel arrangements, MoMs, coordinating with departments, and ensuring confidentiality and smooth workflow across the organization. Minimum 2+ years’ experience, strong communication, and MS Office proficiency required.

Qualifications

• Minimum 2+ years of experience in an Executive Assistant/Personal Assistant or similar role.
• Excellent communication and coordination skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and business correspondence.

Responsibilities

• Manage and handle phone calls, emails, and official correspondence on behalf of the Managing Director.
• Provide comprehensive administrative support to ensure efficient business operations.
• Coordinate and manage the MD's calendar, including meetings, appointments, and events.
• Arrange travel, accommodation, and logistics for business meetings and official visits.
• Accompany the MD to meetings, prepare agendas, and record Minutes of Meetings (MoMs).
• Maintain confidential documents, files, and sensitive business information with the highest level of integrity.
• Liaise with internal departments and external stakeholders for coordination and execution of tasks.
• Track deadlines, monitor action items, and provide timely progress updates to the MD.
• Oversee inter-departmental activities and ensure alignment with organizational objectives.
• Streamline executive processes and ensure seamless workflow across departments.

Skills

Excellent communication

Coordination

MS Office proficiency

Discretion with confidential info

Tools

MS Office

Job description

We're Hiring: Executive Assistant to Managing Director

Location: Egmore, Chennai
Experience: 2+ Years

We are looking for a highly organized and proactive Executive Assistant to support our Managing Director and ensure smooth day-to-day executive operations.

Key Responsibilities:

• Manage and handle phone calls, emails, and official correspondence on behalf of the Managing Director
• Provide comprehensive administrative support to ensure efficient business operations
• Coordinate and manage the MD's calendar, including meetings, appointments, and events
• Arrange travel, accommodation, and logistics for business meetings and official visits
• Accompany the Managing Director to meetings, prepare agendas, and record Minutes of Meetings (MoMs)
• Maintain confidential documents, files, and sensitive business information with the highest level of integrity
• Liaise with internal departments and external stakeholders for coordination and execution of tasks
• Track deadlines, monitor action items, and provide timely progress updates to the MD
• Oversee inter-departmental activities and ensure alignment with organizational objectives
• Streamline executive processes and ensure seamless workflow across departments

Requirements:

• Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent communication and coordination skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office and business correspondence
• Ability to handle confidential information with discretion