Executive Assistant

Technexusgen; Bengaluru; On-site; INR 400,000 - 640,000; Full time

Job summary

Technexusgen seeks an innovative administrative professional to support a client office in Bengaluru. You will manage travel, events, data, and communications, coordinating across time zones while handling confidential information.

The role requires strong communication, analytical thinking, and end-to-end administrative skills, including expense reporting and vendor coordination. Explore opportunities for process improvements in a dynamic setting.

Qualifications

• Experience in general administrative activities, travel, back-office operations, vendor coordination, events.
• Strong communication and negotiation skills.
• Vendor coordination, events, and outbound activities.
• Calendar management across multiple time zones with confidentiality.

Responsibilities

• Submit and track expense reports on Concur.
• Raise purchase orders and manage vendor communications.
• Travel bookings and related logistics for team members.
• Organize meetings, workshops, and events including venue sourcing.
• Maintain confidential database records and organizational charts.
• Coordinate team meetings across different time zones and priorities.
• Create PowerPoint presentations using provided text and guidance.
• Maintain email distribution lists and internal/external contact databases.
• Support monthly/weekly department meetings and action follow-ups.
• Provide general administrative support as needed.
• Hands-on experience with Concur, COUPA, NAVAN, MYF, UNA.

Skills

Communication

Analytical skills

Interpersonal skills

Negotiation skills

Tools

Concur

COUPA

NAVAN

MYF

UNA

Job description

Roles and Responsibilities

• Resource will work from client office, Whitefield, Prestige Shantiniketan, Bangalore.
• An innovative & creative professional with strong communication, analytical, interpersonal & negotiation skills.
• A team player, proficient in leading and managing a wide spectrum of general administrative activities, travel, back‑office operations, vendor coordination, events, and outbounds.
• Calendar management across various time zones, maintaining integrity and confidentiality based on business priorities.
• Submit and track expense reports on Concur.
• Raise purchase orders.
• Support team members with travel bookings and booking revisions using Unilever's online travel booking systems.
• Data gathering and collation, including following up by email and calls.
• Create attractive PowerPoint presentations using provided text and guidance.
• Maintain email distribution lists and internal and external contact databases.
• Organize meetings & workshops, including booking meeting rooms, venue sourcing, defining the program, arranging event/team activities and logistics, and ensuring technical set‑up runs smoothly.
• Update and maintain confidential database records and organizational charts.
• Schedule monthly/weekly internal department meetings and prioritize meetings and follow-ups on requested items.
• Respond to emails and other correspondence to facilitate communication.
• Event Management – Coordinate team meetings, town halls, outbound, and team events.
• Travel Management – Domestic and international travel end‑to‑end arrangements, VISA process, and other travel logistics.
• Maintain accurate and up‑to‑date records and files.
• Vendor Management – Interact with vendors, contractors, and professional services personnel to direct activities and communication.
• Help drive completion of key deliverables by professionally handling confidential information and following up on outstanding action items.
• General administrative and office support as needed.
• Hands‑on experience in tools like Concur, COUPA, NAVAN, MYF, UNA.