Executive Assistant

Cvent; Gurugram District; On-site; INR 400,000 - 700,000; Full time

Job summary

Cvent is hiring an Administrative Support professional in Gurugram, India. The successful candidate will manage calendars, assist with travel arrangements, and support executives while fostering a collaborative team environment. A strong knowledge of MS Office and excellent communication skills are crucial. This role requires 1-6 years of administrative experience, along with the ability to handle duties under minimal supervision effectively.

Qualifications

• 1-6 years’ experience supporting at the administration level.
• Experience assisting management with the creation of PowerPoint presentations & Excel.
• Must be able to work under minimal direction in evaluating needs.

Responsibilities

• Manage calendar and schedules for executives.
• Assist with expense reports and travel bookings.
• Logistics coordination for meetings and office infrastructure.

Skills

Calendar/schedule management

Excellent communication skills

Strong knowledge of MS Office

Team player

Travel arrangements scheduling

Job description

About Cvent

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,000+ employees and 24,000+ customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the human connection. Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn't just a tool for us, it's part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you'll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation.

Responsibilities & Qualifications

• Calendar/schedule management
• Expense report assistance
• Travel research/booking/changing
• Helping team member with projects
• In difficult situations finding meeting rooms/coordinating with other people to move rooms
• Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)
• Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office
• Logistics for respective execs visiting India office/work with the team to schedule meetings
• Infrastructure management including technology, workstations etc.
• Documentation of monthly office expenses received electronically and coordination with payables team.
• Maintenance of all office related documents including confidential files.
• 1- 6 years’ experience supporting at the administration level
• Experience assisting management with the creation of PowerPoint presentations & excel
• Strong knowledge of MS Office, including Word, and Outlook
• Experience scheduling travel arrangements for management
• Excellent communication skills
• Must be a team player & should be able to perform under pressure
• Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.
• Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.