Administration Assistant

Launch It Consulting; Bengaluru; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Launch It Consulting seeks an experienced Executive Assistant/Office Administrator to manage complex calendars, travel planning, and logistics for leadership. The role supports onboarding, office operations, events, and asset management in a fast-paced environment.

The ideal candidate has 8+ years in executive/operations roles, strong communication skills, and a track record of discretion and reliability. This position is on-site in Bengaluru, with responsibilities spanning calendar, travel, and

Qualifications

• 8+ years of executive/operations/office experience in a fast-paced environment.
• Complex calendaring experience.
• Excellent verbal and written communication; high discretion and integrity.

Responsibilities

• Provide end-to-end complex domestic and international travel planning.
• Oversee executive calendar management and Leadership Rhythm of the Business logistics.
• Coordinate staff meetings, events and off-sites, including meeting logistics and materials.

Skills

Complex calendaring

Interpersonal communication

Attention to detail

Discretion and integrity

Job description

Role & responsibilities

• Calendar Management
• Space management
• Submit facilities request, manage alias & new hire onboarding support
• Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiency
• Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation
• Completing expense reports, maintaining schedules, plans and coordinating team/ office events
• Manage office hardware and supply needs for the team, including PC refresh and asset management

Preferred candidate profile

• 8+years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced environment
• Complex calendaring experience
• Strong interpersonal, verbal and written communication skills
• Attention to detail with strong problem-solving and troubleshooting skills
• Ability to handle confidential information and demonstrating the highest levels of integrity, discretion and judgement always