Executive Assistant

Anarock Property Consultants; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Anarock Property Consultants in Bengaluru seeks a highly organized Executive Assistant to support senior leadership with calendar management, meeting coordination, travel planning and confidential administration.

The role requires proactive scheduling, precise documentation and seamless communication with internal teams and external partners, along with the ability to manage multiple priorities in a fast-paced real estate environment.

Qualifications

• Graduate in any discipline with 3–7 years of relevant experience as an Executive Assistant or similar role.
• Experience supporting CXOs, Directors or senior leadership preferred.
• Excellent verbal and written communication skills and a high level of discretion.

Responsibilities

• Manage and maintain the executive's calendar and daily schedules.
• Coordinate internal and external meetings with senior stakeholders, clients and partners.
• Prepare meeting agendas, minutes and track action items.
• Handle travel arrangements, itineraries and related documentation.
• Draft, review and manage professional correspondence, presentations and reports.

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

MS Office proficiency

Education

Graduate degree

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Role Overview

We are looking for a highly organised, proactive and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The individual will be responsible for managing executive schedules, coordinating meetings, handling stakeholder communication, facilitating travel arrangements and ensuring the smooth functioning of day-to-day leadership activities.

The ideal candidate should possess strong organisational and communication skills, demonstrate sound judgement, maintain a high degree of confidentiality and be capable of anticipating requirements and independently managing priorities in a fast-paced business environment.

Key Responsibilities

1. Executive & Calendar Management

• Manage and maintain the executive's calendar, appointments and daily schedules.
• Coordinate internal and external meetings with senior stakeholders, clients and business partners.
• Prioritise meeting requests and proactively resolve scheduling conflicts.
• Ensure executives are adequately prepared for meetings with relevant agendas, presentations and documentation.
• Track action items and follow up with relevant stakeholders to ensure timely closure.

2. Travel & Logistics Management

• Coordinate domestic and international travel arrangements, including flights, accommodation, local transportation and itineraries.
• Manage last-minute travel changes and resolve logistical challenges.
• Ensure all travel-related documentation and arrangements are in place well in advance.

3. Stakeholder & Communication Management

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Handle incoming calls, emails and meeting requests professionally.
• Coordinate with business teams, clients, vendors and senior management on behalf of the executive.
• Draft, review and manage professional correspondence, presentations, reports and meeting notes.

4. Administrative & Operational Support

• Prepare meeting agendas, record minutes of meetings and track key deliverables.
• Maintain important documents, records and confidential information.
• Assist in preparing presentations, reports and business updates.
• Coordinate with internal departments such as HR, Finance, Administration and Operations for seamless execution of requirements.
• Manage expense reports, reimbursements and other administrative formalities.

5. Proactive Support & Problem-Solving

• Anticipate the executive's requirements and proactively address potential challenges.
• Independently manage multiple priorities and ensure critical tasks are not missed.
• Identify opportunities to streamline administrative processes and improve operational efficiency.
• Exercise discretion and sound judgement while handling sensitive matters.

Desired Candidate Profile

• Graduate in any discipline; additional qualifications in Business Administration or Management will be an advantage.
• 3-7 years of relevant experience as an Executive Assistant, Personal Assistant or in a similar executive support role.
• Prior experience supporting CXOs, Directors, Business Heads or senior leadership is preferred.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office, particularly Outlook, Excel and PowerPoint.
• Excellent calendar management, coordination and organisational skills.
• Ability to multitask, prioritise and work effectively under tight deadlines.
• High levels of professionalism, discretion and confidentiality.
• Strong interpersonal skills and the ability to interact confidently with senior stakeholders.

Key Competencies

• Strong logical thinking and problem-solving ability.
• Excellent planning and prioritisation skills.
• High attention to detail and accuracy.
• Proactive approach with a strong sense of ownership.
• Ability to anticipate requirements and work independently.
• Professionalism, adaptability and composure under pressure.