AO – EA / Senior Office Manager

AllianceBernstein; Pune District; On-site; INR 700,000 - 900,000; Full time

Job summary

AllianceBernstein in Pune, India is seeking an Executive Assistant to support the CEO's office. The role will manage calendars, travel arrangements, meeting coordination, and prepare materials for senior leadership.

You will collaborate with internal teams and external partners to ensure seamless daily operations. The successful candidate will have experience supporting C-suite executives, exceptional organizational skills, and proficiency with MS Office and collaboration tools.

Qualifications

• Degree from a Tier 1 Business School; advanced qualifications are a plus.
• Prior experience as an Executive Assistant or in a senior administrative role supporting C-suite executives.
• Strong calendar management, travel coordination, and event planning.
• Excellent written and oral communication skills.
• Strong interpersonal skills with the ability to build rapport across diverse teams.
• Proficiency with MS Office and collaboration tools (Teams, Zoom).

Responsibilities

• Oversee daily operational tasks, including coordinating leadership meetings and key executive meetings.
• Provide administrative support to senior leaders, including preparation of materials and event planning.
• Manage active meeting and travel calendars, including scheduling with internal staff and external contacts.
• Arrange business travel and handle calendar changes with agility.
• Respond to resource requests and coordinate visits from global managers and leaders to India.
• Interface with departments to collect information and coordinate meetings for leadership.
• Take on additional projects of increasing responsibility to support the CEO's office.

Skills

Calendar management

Travel coordination

Event planning

Communication skills

Interpersonal skills

Collaboration

Education

Tier 1 Business School degree

Tools

MS Office Suite

Teams

Zoom

Job description

Company Description:

As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple: to be our clients' most valued asset-management partner.

Group Description:

With over 3,700 employees across 51 locations in 25 countries, our people are our advantage. We foster a culture of intellectual curiosity and collaboration to create an environment where everyone can thrive and do their best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to clients, we're looking for unique voices to help lead us forward. If you're ready to challenge your limits and build your future, join us.

Specific Responsibilities

The Executive Assistant will be responsible for supporting the CEO's office and ensuring seamless daily operations. Specifically, this individual will report directly to the CEO and collaborate with senior leadership to manage critical administrative and operational tasks.

• Oversee daily operational tasks, including coordinating leadership meetings, weekly OC meetings, and meetings with internal and external stakeholders.
• Provide administrative support to senior leaders, including preparation of presentation materials and event planning (e.g., town halls, ERG/EWG coordination).
• Manage active meeting and travel calendars, including scheduling meetings with internal staff and external contacts.
• Arrange business travel and handle day-to-day calendar changes with agility.
• Manage incoming resource requests promptly, ensuring accuracy with meeting counts as a top priority.
• Facilitate visits from global managers and leaders to India, including travel arrangements and agenda management.
• Navigate the firm effectively by interfacing with various departments on behalf of leadership to collect information, respond to requests, and coordinate meetings.
• As tasks are mastered, take on additional projects of increasing responsibility to support the CEO's office.

Job Expectations

The Executive Assistant is expected to:

• Demonstrate strong organizational and multitasking skills to manage complex schedules and priorities.
• Exhibit discretion, confidentiality, and professionalism in handling sensitive information.
• Possess excellent communication skills to interact effectively with internal and external stakeholders.
• Be proactive, detail-oriented, and adaptable in a dynamic environment.
• Collaborate seamlessly with leadership and cross-functional teams to ensure smooth operations.

Qualifications, Experience, Education

This position requires:

• A degree from a Tier 1 Business School ; advanced qualifications are a plus.
• Prior experience as an Executive Assistant or in a senior administrative role supporting C-suite executives.
• Strong proficiency in calendar management, travel coordination, and event planning.
• Excellent written and oral communication skills.
• Strong interpersonal skills with the ability to build rapport across diverse teams.
• Proficiency in MS Office Suite and familiarity with collaboration tools (e.g., Teams, Zoom).

Location: Pune, India

Pune, India