Executive Assistant

Shri Venkateshwara University; Alipur Morna (Gajraula); Hybrid; INR 900,000 - 1,300,000; Full time

Job summary

Shri Venkateshwara University seeks an Executive Assistant to support the Top Management in day‑to‑day operations, strategic planning and high‑level administrative coordination.

The role involves managing calendars, arranging travel, organizing meetings and preparing agendas, with a focus on confidentiality and professional liaison with internal and external stakeholders.

Qualifications

• Graduate or Postgraduate in any related field.
• Minimum 5+ years experience supporting C-level executives or senior leadership.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office Suite and digital collaboration tools.
• Strong time management, multitasking and organizational capabilities.
• Ability to adapt to dynamic priorities with a calm and professional demeanor.
• Upholds discretion, integrity and trustworthiness at all times.

Responsibilities

• Manage the Senior Management calendar, appointments, and travel schedules.
• Coordinate and organize internal/external meetings and university events.
• Prepare agendas, take meeting minutes and follow up on assigned actions.
• Handle all official and confidential communication on behalf of the senior management.
• Liaise with internal departments and external stakeholders professionally.
• Support execution of strategic initiatives and prepare required documentation.
• Organize official visits, delegations, and high‑profile university engagements.
• Screen and prioritize emails, calls and documents which requires attention.
• Maintain a high level of confidentiality and professionalism in all interactions.
• Assist in research, report generation and drafting presentations.
• Coordinate with administrative teams for operational efficiency and workflow.

Skills

English communication

Time management

Multitasking

Organizational skills

Discretion and integrity

Calm and professional demeanor

Adaptability

Education

Graduate or Postgraduate in any related field

Tools

MS Office Suite

Digital collaboration tools

Job description

Executive Assistant will support the Top Management in day-to-day operations, strategic planning and high-level administrative coordination.

Key Responsibilities:

• Manage the Senior Management calendar, appointments, and travel schedules.
• Coordinate and organize internal/external meetings and university events.
• Prepare agendas, take meeting minutes and follow up on assigned actions.
• Handle all official and confidential communication on behalf of the senior management.
• Liaise with internal departments and external stakeholders professionally.
• Support execution of strategic initiatives and prepare required documentation.
• Organize official visits, delegations, and high‑profile university engagements.
• Screen and prioritize emails, calls and documents which requires attention.
• Maintain a high level of confidentiality and professionalism in all interactions.
• Assist in research, report generation and drafting presentations.
• Coordinate with administrative teams for operational efficiency and workflow.

Qualifications and Skills:

• Graduate or Postgraduate in any related field.
• Minimum 5+ years experience supporting C-level executives or senior leadership.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office Suite and digital collaboration tools.
• Strong time management, multitasking and organizational capabilities.
• Ability to adapt to dynamic priorities with a calm and professional demeanor.
• Upholds discretion, integrity and trustworthiness at all times.