Executive Assistant

Kohinoor Group Pune; Pune District; On-site; INR 400,000 - 800,000; Full time

Job summary

Kohinoor Group Pune is seeking an organized Executive Assistant to support a senior executive with day-to-day operations, scheduling, travel, and confidential matters. The role requires coordinating internal and external meetings, preparing reports and documents, handling correspondence, and ensuring timely follow-ups.

Attention to detail and discretion are essential for success in this fast-paced environment.

Qualifications

• 3–7 years of experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and coordinate logistics.

Responsibilities

• Manage executive calendar, appointments, and travel arrangements.
• Coordinate internal and external meetings, agendas, and follow-ups.
• Prepare reports, correspondence, and business documents.
• Handle emails, calls, and communications for the executive.
• Maintain confidentiality of sensitive information.
• Track deadlines and action items; follow up as needed.
• Organize domestic/international travel with itineraries.
• Assist with meetings by taking notes and minutes.
• Support projects and administrative tasks as assigned.
• Manage expenses and documentation as required.

Skills

Calendar management

Travel coordination

Communications

Confidential info handling

Multitasking

Documentation

Vendor coordination

Job description

We are seeking a highly organized and resourceful Executive Assistant. You will play a key role in ensuring smooth day-to-day operations, managing schedules, handling confidential information, coordinating schedules, communications, and transactions.

Responsibilities-

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive's needs and proactively resolve administrative or scheduling issues.

Requirements-

• 3-7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional discretion and ability to handle confidential information.
• Strong written and verbal communication skills.