Executive Assistance

WOW Softech; Delhi; On-site; INR 700,000 - 1,000,000; Full time

Job summary

WOW Softech seeks an experienced Executive Assistant to support the Managing Director at our New Friends Colony, Delhi office. The role focuses on high-level administration, calendar management, travel logistics, and cross-functional coordination.

You will handle complex scheduling, prepare reports and minutes, and maintain strong relationships with internal and external stakeholders while coordinating domestic and international travel when required.

Qualifications

• Graduate in any discipline; professional qualification is a plus.
• Experience as EA/PA or similar roles, preferred in art, retail or luxury brands.
• Experience supporting senior management is highly desirable.
• Proficient in Google Suite and MS Office, strong communication in English.

Responsibilities

• Coordinate internal communications across cross-functional teams.
• Provide executive and administrative support to Managing Director.
• Manage calendars, meetings, and daily schedules.
• Arrange domestic and international travel logistics.
• Prepare reports, meeting minutes, and documentation.
• Maintain relationships with internal and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Education

Graduate

Tools

Google Suite

Microsoft Office

PowerPoint

Excel

Outlook

Teams/Zoom

Job description

Position:Executive Assistant

Industry:Art Gallery / Retail / Luxury Lifestyle
Experience:5+ Years
Location:New Friends Colony, Delhi

Employment Type:Full-Time
Travel:Domestic & International Travel (As and when required)

Key Responsibilities

• Coordinate internal communication and follow-ups across cross-functional teams.
• Provide comprehensive executive and administrative support to Managing Director
• Manage calendars, meetings, appointments, correspondence, and daily schedules.
• Track key assignments, deadlines, approvals, and action items to ensure timely closure.
• Coordinate with artists, clients, collectors, vendors, consultants, and other stakeholders.
• Support exhibitions, art events, client meetings, launches, and other gallery activities.
• Manage domestic and international travel arrangements, itineraries, accommodation, and logistics.
• Prepare reports, meeting minutes, and management-related documentation.
• Maintain strong professional relationships with internal and external stakeholders.
• Be flexible to undertake domestic and international official travel as and when required.

Required Qualifications

• Graduate in any discipline or relevant professional qualification will be an advantage.
• Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar roles
• Candidates with experience in Art Galleries, Retail, Luxury Lifestyle, Hospitality, Premium Brands, or other client-facing industries will be preferred.
• Prior experience supporting senior management / promoters / directors is highly desirable.
Strong proficiency in Google suite, MS Office, PowerPoint, Excel, Outlook, Teams/Zoom, and other business communication tools.
• Excellent written and verbal communication skills in English.