Executive Assistant

360 Interior Designs; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

360 Interior Designs is seeking an Executive Assistant to the Managing Director in Delhi. You will be the first point of contact, manage the MD's calendar, coordinate meetings and travel, and curate emails, presentations, and reports.

Collaborate with Design, Projects, Procurement, HR and Finance to ensure timely updates, prepare project reports, MIS, client proposals, and handling confidential information with discretion. The role focuses on organization and supporting strategic initiatives.

Qualifications

• Prior Executive Assistant experience to MD or senior leadership.
• Strong calendar and travel coordination skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as the first point of contact between the MD and stakeholders.
• Manage MD's calendar, appointments, meetings, and travel itineraries.
• Draft, review, and manage emails, presentations, and reports.
• Coordinate with Design, Projects, Procurement, HR, Finance for updates.
• Assist in preparing project reports, MIS, client proposals, and meeting docs.
• Follow up with teams on deadlines and deliverables for the MD.
• Handle confidential information with discretion and professionalism.
• Support MD in strategic initiatives, client interactions, and biz development.
• Organize board meetings, reviews, and client meetings.
• Assist in vendor coordination, documentation, and approvals related to projects.
• Maintain an efficient filing system (digital & physical).

Skills

Time management

Communication skills

MS Office

Discretion & confidentiality

Independent worker

Tools

MS Office Suite

Job description

Role & responsibilities

• Act as the first point of contact between the MD and internal/external stakeholders.
• Manage and maintain the MDs calendar, appointments, meetings, and travel itineraries.
• Draft, review, and manage emails, presentations, reports, and official correspondence.
• Coordinate with various departments (Design, Projects, Procurement, HR, Finance) to ensure smooth communication and timely updates for the MD.
• Assist in preparing project reports, MIS, client proposals, and meeting documents.
• Follow up with teams on project deadlines, deliverables, and pending actions on behalf of the MD.
• Handle confidential information with discretion and professionalism.
• Support the MD in strategic initiatives, client interactions, and business development activities.
• Organize and coordinate board meetings, reviews, and client meetings.
• Assist in vendor coordination, documentation, and approvals related to interior design projects.
• Maintain an efficient filing system (digital & physical) for records and documentation.

Preferred candidate profile

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of project coordination in the interior design/construction industry preferred.
• Ability to work independently and manage multiple tasks under pressure.
• Strong sense of confidentiality, discretion, and professionalism.
• Good analytical and problem-solving ability.

Note- Only preferred candidates who worked as an Executive Assistant earlier.