Executive Administrator

Darshan Academy; Ambala; On-site; INR 350,000 - 520,000; Full time

Job summary

Darshan Academy in Ambala is seeking an Administrative Executive to support day-to-day school operations. The role requires strong communication, coordination, and MS Office skills, with a minimum of 2 years of relevant experience in administration within schools or similar environments.

The successful candidate will handle records, correspondence, MIS, scheduling, and coordination with teachers, parents, students, and vendors, ensuring timely completion of tasks in a structured school setting.

Qualifications

• Graduation in any discipline.
• Minimum 2 years of relevant experience in administration, school administration, office administration, coordination, or operations.
• Good verbal and written communication skills.
• Strong organizational and coordination skills.
• Proficiency in MS Office / Google Workspace, email, and basic computer applications.
• Ability to multitask, prioritize responsibilities, and work effectively in a school environment.
• Professional, presentable, dependable, and service-oriented approach.

Responsibilities

• Manage day-to-day administrative activities and office operations.
• Maintain records, files, documents, registers, and administrative reports.
• Coordinate with teachers, staff, parents, students, vendors, and other stakeholders.
• Handle correspondence, emails, calls, notices, and other official communication.
• Support student-related administrative processes, documentation, and record maintenance.
• Assist in scheduling meetings, events, appointments, and school activities.
• Coordinate with vendors and service providers for routine administrative requirements.
• Monitor office supplies, stationery, and other administrative requirements.
• Prepare reports, MIS, letters, notices, and other documents as required.
• Ensure timely completion of administrative tasks and adherence to school policies.
• Support management and school leadership in various administrative and operational activities.

Skills

Communication skills

Organizational skills

Coordination

Multitasking

Professional demeanor

Education

Graduation in any discipline

Tools

MS Office / Google Workspace

Job description

We are looking for an organized, proactive, and responsible Administrative Executive to support the smooth day-to-day administrative operations of the school. The ideal candidate should have good communication skills, strong coordination abilities, and experience in handling administrative responsibilities in a school, educational institution, corporate office, or similar environment.

Key Responsibilities:

• Manage day-to-day administrative activities and office operations.
• Maintain records, files, documents, registers, and administrative reports.
• Coordinate with teachers, staff, parents, students, vendors, and other stakeholders.
• Handle correspondence, emails, calls, notices, and other official communication.
• Support student-related administrative processes, documentation, and record maintenance.
• Assist in scheduling meetings, events, appointments, and school activities.
• Coordinate with vendors and service providers for routine administrative requirements.
• Monitor office supplies, stationery, and other administrative requirements.
• Prepare reports, MIS, letters, notices, and other documents as required.
• Ensure timely completion of administrative tasks and adherence to school policies.
• Support management and school leadership in various administrative and operational activities.

Required experience:

• Qualification: Graduation in any discipline.
• Experience: Minimum 2 years of relevant experience in administration, school administration, office administration, coordination, or operations.
• Good verbal and written communication skills.
• Strong organizational and coordination skills.
• Proficiency in MS Office / Google Workspace, email, and basic computer applications.
• Ability to multitask, prioritize responsibilities, and work effectively in a school environment.
• Professional, presentable, dependable, and service-oriented approach.

Desired Profile:

Candidates with experience in school administration, education institutions, front office, office administration, academic administration, operations, or coordination will be preferred.