Administration Executive

Tvs Training And Services; Chennai District; On-site; INR 450,000 - 600,000; Full time

Job summary

Tvs Training And Services is seeking an Administrative Officer to manage the day-to-day operations of an educational institution. The role requires a versatile, people-first leadership style and ownership of transport, facilities and vendor management.

Responsibilities include coordinating inter-department activities, supervising transport fleets, ensuring housekeeping and campus maintenance, handling procurement, and liaising with parents and vendors.

Qualifications

• 7 to 9 years of experience in administration or facilities management.
• Any Graduate with a Bachelor’s degree in any discipline.
• Experience in educational institutions is preferred but not mandatory.

Responsibilities

• Oversee daily administrative operations of the institution.
• Maintain records, correspondence, and documentation.
• Coordinate between departments, staff, students/parents, and management.
• Supervise transport/fleet operations and plan routes.
• Coordinate maintenance with vendors and ensure campus facilities upkeep.
• Manage procurement and inventory of stationery and supplies.
• Serve as a point of contact for parents, vendors, and visitors.
• Mentor junior administrative staff and promote cross-training.

Skills

Interpersonal skills

People management

Coordination

Multitasking

Transport logistics

Vendor management

Communication skills

MS Office

Problem solving

Education

Any Graduate

Tools

MS Office

Job description

Job Description: Administrative Officer

Institution Type: Educational Institution (School/College/University)
Experience Required: 7 to 9 years
Qualification: Any Graduate (Bachelor's degree in any discipline)
Employment Type: Full-Time

Role Overview

We are looking for a versatile and approachable Administrative Officer to manage the day-to-day administrative operations of the institution. The ideal candidate will have a flexible, people-first management style, be comfortable wearing multiple hats, and take ownership of everything from transport coordination to facilities and vendor management.

Key Responsibilities

General Administration

• Oversee daily administrative operations of the institution
• Maintain records, correspondence, and documentation
• Coordinate between departments, staff, students/parents, and management

Transport Management

• Supervise institutional transport/fleet operations (buses, vans, drivers)
• Plan routes, monitor vehicle maintenance schedules, and ensure driver compliance
• Handle transport-related grievances from parents/staff

Facilities & Housekeeping

• Supervise housekeeping staff and ensure cleanliness/upkeep of campus facilities
• Coordinate maintenance and repair work with vendors/contractors
• Ensure a safe, well-maintained environment for students and staff

Procurement & Inventory

• Manage procurement and stock of stationery and office/classroom supplies
• Maintain inventory records and coordinate reordering
• Liaise with vendors for pricing, quality, and timely delivery

Client/Stakeholder Relations

• Serve as a point of contact for parents, vendors, and external visitors
• Handle inquiries and ensure client/stakeholder satisfaction
• Represent the institution professionally in external interactions

Team & Skill Development

• Foster a collaborative environment through cross-training and skill-sharing among support staff
• Mentor and guide junior administrative/support staff
• Encourage a flexible, adaptable approach to task ownership across teams

Desired Skills & Attributes

• Strong interpersonal and people-management skills; approachable and adaptable leadership style
• Excellent coordination and multitasking abilities
• Sound knowledge of transport logistics and vendor management
• Good communication skills (verbal and written)
• Proficiency in MS Office/basic administrative software
• Problem-solving mindset with a hands-on, flexible attitude
• Prior experience in an educational institution preferred but not mandatory