Executive - Administration

Cushman & Wakefield; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Cushman & Wakefield in Mumbai is seeking an Executive - Administration to provide day-to-day admin and operational support to the Hiring Manager and project teams.

You will maintain project documentation, coordinate meetings, manage calendars, and prepare MoMs and executive summaries. The role requires strong communication, organization, and discretion in handling confidential information.

Qualifications

• Bachelor's degree from a recognized university.
• Strong written and verbal communication skills.
• Experience supporting managers or project teams is preferred.
• Excellent organizational and multitasking abilities.
• Discretion with confidential information is essential.
• Proficiency with MS Office and collaboration tools.

Responsibilities

• Provide day-to-day administrative and operational support to the Hiring Manager and project teams.
• Maintain and update project documentation, trackers, databases, and records for accuracy.
• Coordinate and schedule meetings, interviews, and appointments; manage calendars.
• Monitor and follow up on action items and deadlines to ensure timely delivery.
• Attend meetings and prepare Minutes of Meeting (MoM) capturing decisions and actions.
• Track progress on decisions and pending tasks from meetings.
• Prepare agendas, presentations, reports, and executive summaries.
• Draft and format professional correspondence for the Hiring Manager.
• Assist with internal and external stakeholder communication with professionalism.
• Facilitate clear communication across teams and maintain confidentiality.
• Support special projects and administrative initiatives as assigned.

Skills

Verbal & written comms

Organizational skills

MS Office proficiency

Attention to detail

Time management

Stakeholder management

Discretion & confidentiality

Education

Bachelor's degree (any discipline)

Tools

Microsoft Office Suite

Job description

Job Title

Executive - Administration

Job Description Summary

Job Description

Key Responsibilities

• Provide day-to-day administrative and operational support to the Hiring Manager and project teams.
• Maintain and update project documentation, trackers, databases, and records to ensure accuracy and accessibility.
• Coordinate and schedule meetings, interviews, and appointments, while effectively managing calendars and priorities.
• Monitor and follow up on action items, deliverables, and deadlines to ensure timely completion.
• Attend meetings and prepare accurate Minutes of Meeting (MoM), capturing key discussions, decisions, and action points.
• Track and communicate progress on decisions, follow-ups, and pending tasks arising from meetings and discussions.
• Prepare meeting agendas, presentations, reports, and executive summaries to support business objectives.
• Draft, review, proofread, and format professional correspondence, emails, and other business communications on behalf of the Hiring Manager.
• Assist with internal and external stakeholder communication, ensuring professionalism and responsiveness.
• Facilitate clear, concise, and timely communication across teams, departments, and stakeholders.
• Maintain confidentiality of sensitive business information and documents.
• Support special projects and administrative initiatives as assigned by the Hiring Manager.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional demeanor with strong interpersonal and stakeholder management skills.
• Ability to handle confidential information with discretion and integrity.

Qualifications

• Bachelor's degree in any discipline from a recognized university.
• 1 to 5 years of experience in administrative support, executive assistance, project coordination, or a similar role.
• Prior experience supporting managers, senior leaders, or project teams will be preferred.
• Excellent organizational, planning, and multitasking skills with the ability to manage competing priorities effectively.
• Strong attention to detail and commitment to accuracy in documentation and communication.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Proactive approach to problem-solving and ability to work independently with minimal supervision.
• Strong interpersonal skills and a collaborative mindset to support cross-functional teams and business objectives.

Preferred Competencies

• Experience in preparing meeting agendas, presentations, reports, and Minutes of Meeting (MoM).
• Familiarity with project tracking tools and administrative processes.
• Ability to manage calendars, coordinate meetings, and follow up on action items effectively.
• Demonstrated ability to work in a fast-paced environment while meeting deadlines.

INCO: “Cushman & Wakefield”