Executive Assistant

Jio Institute; Navi Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

Jio Institute is seeking a capable Executive Assistant to provide comprehensive administrative and executive support in Navi Mumbai. The role includes calendar management, meeting coordination, travel planning, and handling day-to-day office operations.

You will prepare agendas, presentations, reports, MoMs, and track action items to ensure timely follow-up, while coordinating with faculty, staff, students and external partners. Strong MS Office and Google Workspace skills are essential.

Qualifications

• Bachelor's degree in any discipline. Postgraduate qualification is an added advantage.
• 2–5 years of experience in Executive Assistance, Administration, Coordination, or a similar role.

Responsibilities

• Provide administrative and executive support including calendar management, meeting scheduling, travel coordination and day-to-day office management.
• Prepare meeting agendas, presentations, reports, minutes of meetings and track action items for timely follow-up.
• Coordinate with internal departments, faculty, staff, students and external stakeholders to ensure effective communication and seamless execution of activities.
• Draft professional correspondence, emails, presentations, reports and other official documents.
• Maintain confidential records, documents and executive files with high accuracy and discretion.
• Assist in planning and coordinating meetings, conferences, workshops, institutional events and leadership engagements.
• Support creation and coordination of content for social media platforms.
• Track assignments, deadlines and deliverables ensuring timely follow-up and coordination across stakeholders.

Skills

Verbal communication

Written communication

Interpersonal skills

Social media coordination

Microsoft Office

Google Workspace

Planning and coordination

Time management

Problem solving

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Job description

• Provide administrative and executive support, including calendar management, meeting scheduling, travel coordination, and day-to-day office management.
• Prepare meeting agendas, presentations, reports, minutes of meetings (MoMs), and track action items to ensure timely follow-up and closure.
• Coordinate with internal departments, faculty, staff, students, and external stakeholders to facilitate effective communication and seamless execution of activities.
• Draft professional correspondence, emails, presentations, reports, and other official documents.
• Maintain confidential records, documents, and executive files with a high level of accuracy, discretion, and confidentiality.
• Assist in planning and coordinating meetings, conferences, workshops, institutional events, and leadership engagements.
• Support the creation and coordination of content for social media platforms.
• Track assignments, deadlines, and deliverables, ensuring timely follow-up and effective coordination across stakeholders.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Faculty
• Staff

External:

• Industry Partners
• Visitors and Guests
• Other External Stakeholders

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

• Bachelor's degree in any discipline. A postgraduate qualification will be an added advantage.
• 2–5 years of experience in Executive Assistance, Administration, Coordination, or a similar role.

Job-Specific Knowledge & Skills:

• Good verbal and written communication skills.
• Strong interpersonal skills.
• Good understanding of social media platforms and content coordination.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong planning, coordination, multitasking, time management, and problem-solving skills.