Executive - Administration

Cushman & Wakefield; India; On-site; INR 400,000 - 650,000; Full time

Job summary

Cushman & Wakefield is seeking an Executive - Administration in India. The role involves providing day-to-day administrative and operational support to the Hiring Manager and project teams, maintaining project documentation, coordinating meetings, and preparing MoMs and executive summaries.

You will manage calendars, track action items, and draft professional communications. The ideal candidate has 1–5 years of experience in similar roles, strong MS Office skills, and excellent organizational

Qualifications

• Bachelor's degree in any discipline from a recognized university.
• 1–5 years of experience in administrative support, executive assistance, project coordination, or similar role.
• Experience supporting managers, senior leaders, or project teams preferred.
• Proficiency in Microsoft Office applications: Excel, Word, PowerPoint, Outlook, Teams.
• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.

Responsibilities

• Provide day-to-day administrative and operational support to the Hiring Manager and project teams.
• Maintain and update project documentation, trackers, databases, and records for accuracy.
• Coordinate and schedule meetings, interviews, and appointments; manage calendars and priorities.
• Monitor and follow up on action items, deliverables, and deadlines.
• Attend meetings and prepare Minutes of Meeting (MoM) with key decisions and action points.
• Track and communicate progress on decisions, follow-ups, and pending tasks.
• Prepare meeting agendas, presentations, reports, and executive summaries.
• Draft, review, proofread, and format professional correspondence for the Hiring Manager.
• Assist with internal and external stakeholder communication with professionalism.
• Facilitate timely communication across teams, departments, and stakeholders.
• Maintain confidentiality of sensitive information and documents.
• Support special projects and administrative initiatives as assigned.

Skills

Verbal communication

Written communication

MS Office

Organizational skills

Time management

Confidentiality

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Teams

Job description

Job Title Executive - Administration

Job Description Summary

Key Responsibilities

• Provide day-to-day administrative and operational support to the Hiring Manager and project teams.
• Maintain and update project documentation, trackers, databases, and records to ensure accuracy and accessibility.
• Coordinate and schedule meetings, interviews, and appointments, while effectively managing calendars and priorities.
• Monitor and follow up on action items, deliverables, and deadlines to ensure timely completion.
• Attend meetings and prepare accurate Minutes of Meeting (MoM), capturing key discussions, decisions, and action points.
• Track and communicate progress on decisions, follow-ups, and pending tasks arising from meetings and discussions.
• Prepare meeting agendas, presentations, reports, and executive summaries to support business objectives.
• Draft, review, proofread, and format professional correspondence, emails, and other business communications on behalf of the Hiring Manager.
• Assist with internal and external stakeholder communication, ensuring professionalism and responsiveness.
• Facilitate clear, concise, and timely communication across teams, departments, and stakeholders.
• Maintain confidentiality of sensitive business information and documents.
• Support special projects and administrative initiatives as assigned by the Hiring Manager.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional demeanor with strong interpersonal and stakeholder management skills.
• Ability to handle confidential information with discretion and integrity.

Qualifications

• Bachelor's degree in any discipline from a recognized university.
• 1 to 5 years of experience in administrative support, executive assistance, project coordination, or a similar role.
• Prior experience supporting managers, senior leaders, or project teams will be preferred.
• Excellent organizational, planning, and multitasking skills with the ability to manage competing priorities effectively.
• Strong attention to detail and commitment to accuracy in documentation and communication.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Proactive approach to problem-solving and ability to work independently with minimal supervision.
• Strong interpersonal skills and a collaborative mindset to support cross-functional teams and business objectives.

Preferred Competencies

• Experience in preparing meeting agendas, presentations, reports, and Minutes of Meeting (MoM).
• Familiarity with project tracking tools and administrative processes.
• Ability to manage calendars, coordinate meetings, and follow up on action items effectively.
• Demonstrated ability to work in a fast-paced environment while meeting deadlines.

INCO: “Cushman & Wakefield”

About Cushman & Wakefield

Cushman & Wakefield (NYSE: CWK) is a global leader in real estate services, leveraging our specialized expertise to deliver innovative solutions and exceptional value to owners and occupiers. With 52,000 employees in nearly 400 offices across 60 countries, we are one of the largest firms in the industry, with more than 100 years of history. In 2023, we generated $9.5 billion in revenue from our core services. To learn more, visit www.careers.cushmanwakefield.com.