Executive Administrative Assistant 3

Aditi Consulting; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Aditi Consulting is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership in Bengaluru. The role focuses on executive calendars, travel coordination, events, and ensuring seamless coordination across business functions.

The ideal candidate will be highly organized, discreet, and capable of thriving in a fast-paced environment while delivering exceptional executive support and operational excellence.

Qualifications

• High school diploma, GED or equivalent required.
• 5–7 years of administrative support experience.
• Experience supporting senior executives or leaders.
• Proven calendar, travel, meetings, and events management.
• Experience handling budgets, expenses, and admin ops.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide strategic calendar management for senior leaders and optimize executive time.
• Coordinate complex meeting schedules across multiple stakeholders.
• Arrange domestic and international travel including itineraries and logistics.
• Lead Rhythm of Business activities like leadership meetings and town halls.
• Coordinate executive visits, customer engagements, and leadership events.
• Collaborate with Finance on budgets, expenses, and governance processes.
• Support onboarding, team events, space planning, and resource coordination.
• Facilitate communication across leadership teams and partners.
• Maintain confidentiality and professional standards for sensitive information.
• Track action items and decisions from leadership meetings and programs.
• Drive process improvements in executive office operations.

Skills

Calendar management

Meeting management

Travel logistics

Budget management

Communication

Organizational skills

Confidentiality

Stakeholder management

Mentoring

Microsoft 365

Education

High school diploma

GED

Tools

Microsoft 365

Job description

Summary

The Company is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership. This role is responsible for managing executive calendars, coordinating travel and logistics, supporting leadership events, overseeing administrative operations, and ensuring effective communication across business functions. The ideal candidate will be highly organized, proactive, capable of handling sensitive information with discretion, and able to thrive in a fast-paced environment while delivering exceptional executive support.

Responsibilities

• Provide strategic calendar management for senior leaders, ensuring alignment with business priorities and optimizing executive time.
• Manage complex meeting schedules, executive engagements, and leadership commitments across multiple stakeholders.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, logistics, and executive travel support.
• Drive Rhythm of Business (ROB) activities, including leadership meetings, town halls, business reviews, offsite meetings, and executive engagements.
• Coordinate executive visits, customer engagements, Employee Briefing Center (EBC) sessions, and leadership events.
• Partner with Finance teams on budget planning, expense management, purchase requests, and spending governance processes.
• Support organizational planning activities such as onboarding, team events, space planning, and resource coordination.
• Facilitate communication and collaboration across leadership teams, business partners, and support organizations.
• Maintain the highest level of confidentiality, professionalism, and compliance when handling sensitive business information.
• Track action items, key decisions, and follow-up activities arising from leadership meetings and strategic programs.
• Drive process improvements and operational efficiencies across executive office activities and administrative operations.

Education Requirements

High school diploma, GED, or equivalent required.

Experience Requirements

• 5 to 7 years of administrative support experience.
• Experience supporting senior executives, General Managers, Directors, or equivalent leadership roles.
• Proven experience managing complex calendars, executive travel, leadership meetings, and events.
• Experience managing budgets, expenses, and administrative operations.
• Experience working independently in a fast-paced and dynamic environment.

Required Skills

• Executive calendar management, meeting management, and executive visit coordination.
• Travel, events, and logistics management.
• Budget, expense, and administrative operations management.
• Strong verbal and written communication skills.
• Excellent organizational, stakeholder management, and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Ability to maintain organized records and handle confidential information with discretion.
• Customer service orientation and strong collaboration skills.
• Basic mentoring skills to support team members and provide constructive feedback when appropriate.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

Preferred Skills

• Experience working directly with executive leadership teams.
• Strong decision-making capability in ambiguous situations.
• High degree of trustworthiness, professionalism, and discretion.
• Ability to manage executive support activities while maintaining operational excellence.
• Proven ability to build positive relationships with stakeholders across multiple functions.