Executive - Admin

Pandorum Technologies Pvt. Ltd.; Bengaluru; On-site; INR 279,000 - 424,000; Full time

Job summary

Pandorum Technologies Pvt. Ltd. is seeking an organized Admin Executive to handle day-to-day administrative tasks, support employees, coordinate travel, and manage office systems.

The role emphasizes proactive communication and reliable operations in a fast-paced work environment. You will oversee calendars, emails, biometric access, vendor relations, procurement, and basic IT/admin support, ensuring accurate records and smooth office functioning.

Qualifications

• 2–3 years of experience in Administration / Office Management / Operations.

Responsibilities

• Manage internal and external stakeholder calendars, meetings, recurring schedules, agendas, and coordination.
• Handle email and administrative communications and ensure timely follow-ups.
• Coordinate business travel and team outings, including flights, accommodation, visa documentation, and travel insurance.
• Manage employee administration, including email IDs, ID cards, business cards, biometric access, and system setup for new employees.
• Coordinate biometric system installation and maintenance and resolve access-related issues.
• Manage data backup and basic IT/admin support activities.
• Manage procurement of office supplies, stationery, and company items.
• Coordinate with vendors and service providers for administrative and office requirements.
• Maintain relevant administrative records, documents, and reports.
• Support general office administration and employee requirements as needed.

Skills

Administration

Office Management

Operations

Job description

Admin Executive

Role Overview

We are looking for an organized and proactive Admin Executive to manage day-to-day administrative activities, employee support, travel coordination, procurement, vendor management, and office systems.

Key Responsibilities

• Manage internal and external stakeholder calendars, meetings, recurring schedules, agendas, and coordination.
• Handle email and administrative communications and ensure timely follow-ups.
• Coordinate business travel and team outings, including flights, accommodation, visa documentation, and travel insurance.
• Manage employee administration, including email IDs, ID cards, business cards, biometric access, and system setup for new employees.
• Coordinate biometric system installation and maintenance and resolve access-related issues.
• Manage data backup and basic IT/admin support activities.
• Manage procurement of office supplies, stationery, and company items.
• Coordinate with vendors and service providers for administrative and office requirements.
• Maintain relevant administrative records, documents, and reports.
• Support general office administration and employee requirements as needed.

Key Skills & Qualifications

• 2 - 3 years of experience in Administration / Office Management / Operations.