Administration Executive

Miko; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Miko is seeking an Office Administrator in Mumbai to manage day-to-day office operations, coordinate with vendors, and handle procurement, onboarding, events, travel, and budgeting. The role supports various internal teams to ensure smooth facility functioning.

The ideal candidate will demonstrate strong organizational skills, effective communication, and a proactive approach to problem-solving in a fast-paced environment.

Qualifications

• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Proactive, responsible, and solution-oriented approach.
• Good interpersonal skills and ability to work with employees across functions.
• Strong attention to detail and documentation skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Oversee day-to-day office administration and operations.
• Coordinate with vendors, housekeeping, security, and facilities.
• Manage office supplies, pantry, and inventory.
• Handle purchases, quotations, POs, invoices, and vendor docs.
• Coordinate office maintenance and utilities.
• Maintain contracts, records, and documentation.
• Support onboarding by coordinating seating and access.
• Arrange meetings, events, and employee engagement activities.
• Manage travel and transport arrangements when needed.
• Prepare MIS reports on admin activities and expenses.
• Monitor expenses and support cost control.
• Ensure compliance with safety, security, and facility standards.
• Assist internal teams to resolve admin issues.
• Handle other admin responsibilities as directed.

Skills

Organizational skills

Vendor management

Communication skills

Multi-tasking

Interpersonal skills

Attention to detail

Tools

MS Office

Excel

PowerPoint

Job description

Key Responsibilities:

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
• Manage office supplies, stationery, pantry requirements, and inventory.
• Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
• Coordinate office maintenance, repairs, utilities, and facility-related requirements.
• Maintain administrative records, contracts, agreements, and documentation.
• Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
• Coordinate meetings, office events, employee engagement activities, and internal gatherings.
• Manage travel, accommodation, transportation, and other administrative arrangements when required.
• Monitor administrative expenses and support budget tracking and cost control.
• Ensure compliance with office safety, housekeeping, security, and facility standards.
• Coordinate with internal teams to resolve day-to-day administrative concerns.
• Prepare MIS reports and provide regular updates on administrative activities and expenses.
• Handle any other administrative responsibilities assigned by the management.

Required Skills & Competencies:

• Strong organizational and coordination skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong vendor management and negotiation skills.
• Good knowledge of MS Office, particularly Excel and PowerPoint.
• Proactive, responsible, and solution-oriented approach.
• Good interpersonal skills and ability to work with employees across functions.
• Strong attention to detail and documentation skills.
• Ability to work independently with minimal supervision.