Event Production Executive

AIM; Bengaluru; In loco; INR 1.200.000 - 2.400.000; Tempo pieno

Descrizione del lavoro

AIM in Bengaluru seeks an experienced Event Production Executive to lead planning, coordination and execution of live events. You will manage technical setups, vendor coordination, and supervise on-site production within budget and timelines.

The role covers stage fabrication, LED screens, lighting, sound, AV, branding, and strict adherence to safety and venue rules. Travel and weekend scheduling may be required.

Competenze

• 10+ years of experience in event production, operations, or live event execution.
• Strong knowledge of stage fabrication, LED screens, sound, lighting, AV systems, and event branding.
• Excellent vendor management, negotiation, and coordination skills.
• Ability to read event layouts and technical drawings.
• Strong communication, problem-solving, and time-management skills.
• Willingness to travel and work flexible hours, including weekends and holidays.

Mansioni

• Plan and coordinate production requirements for corporate events, conferences, exhibitions, award ceremonies, and other live events.
• Manage event setups, including stage fabrication, branding, backdrops, LED screens, lighting, sound, and audiovisual equipment.
• Coordinate loading, unloading, installation, and dismantling of production materials.
• Ensure all production elements are delivered and installed as per the approved designs and event timelines.
• Supervise on-site production activities and troubleshoot technical or operational issues.
• Identify, coordinate, and negotiate with vendors for production-related requirements.
• Obtain quotations, compare costs, and ensure competitive pricing.
• Coordinate with fabrication, AV, lighting, sound, printing, and other production vendors.
• Monitor vendor deliverables, quality, and timelines.
• Prepare production schedules, checklists, and execution plans.
• Coordinate site visits, venue measurements, and technical inspections.
• Review event layouts, stage designs, technical drawings, and branding placements.
• Ensure all materials and equipment are ready before the event.
• Prepare production cost estimates and assist in budget planning.
• Track production expenses and ensure execution within the approved budget.
• Maintain records of vendor quotations, purchase orders, invoices, and production materials.
• Monitor the use, storage, and transportation of production equipment and materials.
• Be present at event venues to supervise production setup and dismantling.
• Coordinate with technicians, fabricators, electricians, and other crew members.
• Ensure compliance with venue regulations and safety requirements.
• Handle last-minute changes and resolve production-related challenges efficiently.
• Conduct quality checks before the event begins.

Conoscenze

Vendor management

Coordination

Time management

Communication

Problem solving

Travel readiness

Reading layouts

Pressure handling

Descrizione del lavoro

We are looking for a dynamic and detail-oriented Event Production Executive to manage the planning, coordination, and execution of event production requirements. The candidate will be responsible for coordinating with vendors, managing technical setups, supervising on-site production, and ensuring the smooth execution of events within the approved budget and timelines.

Key Responsibilities:

1. Event Production & Execution

• Plan and coordinate production requirements for corporate events, conferences, exhibitions, award ceremonies, and other live events.
• Manage event setups, including stage fabrication, branding, backdrops, LED screens, lighting, sound, and audiovisual equipment.
• Coordinate the loading, unloading, installation, and dismantling of production materials.
• Ensure all production elements are delivered and installed as per the approved designs and event timelines.
• Supervise on-site production activities and troubleshoot technical or operational issues.
• Identify, coordinate, and negotiate with vendors for production-related requirements.
• Obtain quotations, compare costs, and ensure competitive pricing.
• Coordinate with fabrication, AV, lighting, sound, printing, and other production vendors.
• Monitor vendor deliverables, quality, and timelines.

3. Planning & Coordination

• Prepare production schedules, checklists, and execution plans.
• Coordinate site visits, venue measurements, and technical inspections.
• Review event layouts, stage designs, technical drawings, and branding placements.
• Ensure all materials and equipment are ready before the event.

4. Budget & Inventory Management

• Prepare production cost estimates and assist in budget planning.
• Track production expenses and ensure execution within the approved budget.
• Maintain records of vendor quotations, purchase orders, invoices, and production materials.
• Monitor the use, storage, and transportation of production equipment and materials.

5. On-Site Event Management

• Be present at event venues to supervise production setup and dismantling.
• Coordinate with technicians, fabricators, electricians, and other crew members.
• Ensure compliance with venue regulations and safety requirements.
• Handle last-minute changes and resolve production-related challenges efficiently.
• Conduct quality checks before the event begins.

Required Skills & Qualifications

• 10+ years of experience in event production, event operations, or live event execution.
• Good knowledge of stage fabrication, LED screens, sound, lighting, AV systems, and event branding.
• Strong vendor management, negotiation, and coordination skills.
• Ability to read event layouts and understand technical production requirements.
• Good communication, problem-solving, and time-management skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Willingness to travel and work flexible hours, including weekends and holidays, depending on event schedules.