Event Planner

Chandigarh University; Mohali; On-site; INR 450,000 - 650,000; Full time

Job summary

Chandigarh University is seeking an Event Planner for Production & Technical Operations to plan and execute university events with comprehensive stage setups, sound, lighting, LED walls, projection systems, rigging, and safety compliance. The role requires hands-on experience in large-scale events, vendor management, budgeting, and on-site execution to ensure high-quality delivery within deadlines.

Collaboration with planners, creative teams, and university departments is essential for seamless

Qualifications

• 3–5 years of hands-on experience in event production, technical operations, stage management, or live event execution.
• Experience handling large-scale events such as university festivals, convocations, conferences, or awards ceremonies.

Responsibilities

• Plan and execute complete production for university events including stage, sound, lighting, LED walls, projection, and rigging.
• Develop technical production plans, stage layouts, equipment lists, and production schedules.
• Coordinate with sound engineers, lighting techs, stage managers, LED operators, AV teams, and vendors.

Skills

Event production

Stage management

Vendor management

Budgeting

Safety compliance

Technical operations

Live events

Rigging

Education

Bachelor's degree in related field

Job description

Job Purpose:

The Event Planner Production & Technical Operations will be responsible for planning, coordinating, and executing the complete technical production of university events, including stage setup, sound systems, lighting, LED screens, audio-visual equipment, trussing, rigging, and other production requirements. The role requires strong practical knowledge of event production, technical equipment, vendor management, and on-ground execution to ensure seamless and high-quality event delivery.

Key Responsibilities:

Plan and execute the complete production setup for university events, including stage design, sound, lighting, LED walls, projection systems, trussing, rigging, and special effects.

Develop technical production plans, stage layouts, equipment requirements, and production schedules according to event concepts and venue requirements.

Coordinate with sound engineers, lighting technicians, stage managers, LED operators, AV teams, fabricators, and external production vendors.

Manage stage construction, backstage operations, artist green rooms, technical rehearsals, sound checks, lighting programming, and show execution.

Ensure proper installation, testing, operation, and dismantling of all technical equipment before and after events.

Prepare production budgets, equipment lists, vendor quotations, resource plans, and cost estimates while maintaining quality and cost efficiency.

Conduct venue inspections to assess power requirements, stage dimensions, rigging points, equipment placement, cable routing, and technical feasibility.

Coordinate with event planners, creative teams, marketing teams, artists, performers, and university departments to ensure smooth execution.

Monitor live event operations and troubleshoot technical issues related to sound, lighting, LED screens, power supply, and stage equipment.

Ensure compliance with safety standards, electrical safety requirements, rigging protocols, fire safety measures, and venue guidelines.

Maintain production inventory, equipment records, vendor databases, maintenance schedules, and post-event production reports.

Supervise technical crews and ensure timely setup, efficient coordination, and successful completion of events within deadlines.

Educational Qualification & Experience:

Bachelors degree in Event Management, Hospitality Management, Hotel Management, Mass Communication, Engineering, or a related discipline.

3–5 years of hands-on experience in event production, technical operations, stage management, or live event execution.

Experience handling large-scale events such as concerts, university festivals, convocations, conferences, award ceremonies, and corporate events.

Practical exposure to production vendors, technical crews, equipment procurement, budgeting, and on-site troubleshooting.