Event Operations Executive

Shaavi Events; Mumbai; Vor Ort; INR 600.000 - 900.000; Vollzeit

Zusammenfassung

Shaavi Events is seeking a detail-oriented Event Operations Executive to oversee end-to-end execution of exhibitions and main hall setups. You will bridge design concepts with ground-level delivery, ensuring flawless event delivery.

You will manage stall fabrication, vendor alignments, stage layouts, LED walls, and comprehensive AV systems, coordinating with technicians to meet strict venue timelines and standards.

Qualifikationen

• Bachelor’s degree in Event Management, Production, Engineering, or related field preferred (experience may compensate).
• 1–4 years of hands-on operations experience in corporate events, large exhibitions, or B2B trade shows.
• Willingness to travel and work irregular hours.

Aufgaben

• Review 3D stall designs and technical layouts for feasibility and space optimization.
• Oversee fabrication, build-up, safety, and on-site construction within venue timelines.
• Direct stage setups, LED wall installations, and AV system deployment; coordinate rehearsals.

Kenntnisse

Vendor management

Time management

Crisis management

Negotiation

Willingness to travel

Irregular hours

Ausbildung

Bachelor’s degree in Event Management/Production/Engineering

Tools

LED walls

Stage lighting

Audio mixers

Media servers

Exhibit materials (MDF/Maxima/Octanorm)

Jobbeschreibung

Job Title: Event Operations Executive (Exhibitions & AV Production)

We are seeking a detail-oriented and technically sound Event Operations Executive to oversee the end-to-end execution of our events, exhibitions, and main hall setups. In this role, you will bridge the gap between design concepts and ground-level execution. You will manage stall fabrication, vendor alignments, and technical hall setups—including advanced stage layouts, LED walls, and comprehensive AV systems to ensure flawless event delivery.

1. Stall Design & Fabrication Management

• Blueprint Translation: Review 3D stall designs and technical layout drawings to ensure they are structurally feasible and optimized for the allocated space.
• Fabrication Oversight: Supervise the production and build-up of customized exhibition stalls, ensuring the highest standards of materials, finishes, and safety compliance.
• On-Site Construction: Manage the move-in, assembly, and dismantling schedules for all exhibition elements within strict venue timelines.

2. Inside Hall & Stage Setup

• Stage & LED Production: Direct the installation of stage structures, backdrop fabrications, and high-resolution Stage LED Walls (including mapping, sizing, and content resolution checks).
• Audio-Visual (AV) Control: Coordinate the deployment of comprehensive AV systems, including line arrays, microphones, lighting rigs, trussing, and switching equipment.
• Technical Rehearsals: Run soundchecks, lighting cues, and LED screen dry-runs with technicians and emcees prior to showtime to preempt technical glitches.
• Sourcing & Negotiation: Source reliable fabrication vendors, AV suppliers, and local manpower, negotiating budgets without compromising on quality.
• Inventory & Logistics: Track the movement of event materials, equipment, and collateral to and from the venue.
• Compliance & Safety: Secure necessary venue permissions, structural stability certificates, and electrical load approvals.

Qualifications & Skills

Technical Expertise

• Deep understanding of materials (MDF, Maxima, Octanorm, paint finishes, flex printing).
• Technical knowledge of AV technology, including LED processors, media servers, audio mixers, and stage lighting.
• Crisis Management: Ability to manage crisis if arises, under extreme time constraints.
• Vendor Management: Strong negotiation and relationship-building skills with local vendors and fabricators.
• Time Management: Proven track record of managing tight setup windows.
• Education: Bachelor’s degree in Event Management, Production, Engineering, or a related field (preferred but not mandatory if backed by experience).
• Experience: 1–4 years of hands‑on operations experience specifically within corporate events, large‑scale exhibitions, or B2B trade shows.
• Travel: Willingness to travel.
• Hours: Ability to work irregular hours.