Event Management Executive

K12 Techno Services; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Orchids International School in Bengaluru seeks an Events Executive to plan, coordinate, and deliver citywide events, ensuring they meet objectives and enhance the school’s brand.

You will work with the Events Manager, manage venues, vendors, registrations, and on‑site setup, and drive corporate tie‑ups across locations.

The role demands excellent English, sharp organization, a confident presenter, and willingness to work weekends and late hours during events.

Qualifications

• Presentable and well groomed.
• Fluent in English; capable of cold calls and corporate emails.
• Wear a suit and present offerings to corporates.
• Weekend and late-evening work during events.
• Extrovert with ability to pitch in diverse setups.

Responsibilities

• Event Planning and Coordination: develop concepts, identify venues, coordinate timelines, budgets and resources; assist in marketing plans.
• Event Execution: oversee on-site setup, registrations, attendee coordination, and smooth operations.
• Event Evaluation and Reporting: gather feedback, prepare metrics and insights for future events.
• Corporate Tie-ups: identify leads, prepare decks, pitch to clients, and report monthly prospects.

Skills

Cold calls

Email writing

Sales pitches

English fluency

Corporate outreach

Job description

Job Description

The Events Executive at Orchids International School will play a crucial role in planning, organizing, and successfully executing multiple events in a city. The Events Executive will work closely with the Events Manager and other relevant stakeholders to ensure that all events are executed flawlessly, aligning with the school's objectives and enhancing its brand reputation. This person will also be responsible for corporate tie-ups across locations. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Basic requirements for the position

1. Presentable & well groomed
2. Can speak good English, can do cold calls on corporates, can write emails and take an appointment
3. Wear a suit and present company offerings to corporates
4. Can work on weekends. Can work till late evenings whenever needed for events. Week off will be given.
5. Extrovert: can make sales pitches in all kinds of setups

Responsibilities

Event Planning and Coordination:

Assist in developing event concepts, themes, and objectives for various events in the city. Conduct thorough research to identify suitable venues, vendors, and service providers. Coordinate logistics, including event timelines, budgets, and resource allocation. Collaborate with the Events Manager to ensure proper documentation and adherence to policies and procedures. Assist in creating event marketing plans and coordinating promotional activities.

Event Execution:

Oversee on-site evens, ensuring all event elements are executed according to plan. Coordinate event setup, including venue layout, signage, audio-visual requirements, and equipment. Manage event registration, attendee check-in, and coordination of special requirements. Monitor event progress, troubleshoot issues, and ensure a seamless attendee experience. Coordinate with internal teams and external stakeholders to ensure smooth event operations

Event Evaluation and Reporting:

Conduct post-event evaluations to gather feedback and identify areas for improvement. Prepare event reports, including key metrics, attendee feedback, and event success measurements. Analyze data and provide insights and recommendations for future event planning.

Corporate Tie-ups:

Identify corporate leads for partnership opportunities. Prepare partnership deck as per customized requirements and present the same to clients for pitching. Collaborate with other stakeholders to ensure corporate leads are converted into admissions. Maintain the list of prospects and present monthly reports to senior management.