Event Executive

K12 Techno Services; Bengaluru; On-site; INR 240,000 - 360,000; Full time

Job summary

Orchids International School in Bengaluru is seeking an Events Executive to plan and coordinate multiple school events, working with the Events Manager to ensure flawless execution and alignment with the school’s objectives.

The role involves venue research, vendor coordination, budgeting, promotions, and developing corporate tie-ups across locations to boost admissions while maintaining a professional image and strong communication.

Flexibility for weekend events and late hours is required.

Qualifications

• Presentable & well groomed requirement.
• Good English communication; able to make cold calls to corporates, write emails and secure appointments.
• Wear a suit and present company offerings to corporates.
• Willingness to work on weekends and late evenings for events; weekly-off provided.

Responsibilities

• Event Planning and Coordination: develop concepts, identify venues/vendors, manage timelines and budgets, coordinate with Events Manager and promote activities.
• Event Execution: oversee on-site events, arrange venue layout, signage, A/V, and attendee management; ensure smooth operations.
• Event Evaluation and Reporting: post-event feedback, generate reports with metrics and insights.
• Corporate Tie-ups: identify corporate leads, prepare partnership decks, pitch to clients, and convert leads into admissions.

Skills

Presentable & well groomed

Good English communication

Cold calling

Email writing

Sales pitches

Weekend work

Late hours flexibility

Extrovert

Corporate outreach

Suit presentation

Job description

Job Title: Events Executive

Company: Orchids International School

Website: https://www.orchidsinternationalschool.com/

Location: Bengaluru.

Position Type: Full-time

Job Description:

The Events Executive at Orchids International School will play a crucial role in planning, organizing, and successfully executing multiple events in a city. The Events Executive will work closely with the Events Manager and other relevant stakeholders to ensure that all events are executed flawlessly, aligning with the school's objectives and enhancing its brand reputation. This person will also be responsible for corporate tie-ups across locations. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Basic requirements for the position

1. Presentable & well groomed

2. Can speak good English, can do cold calls on corporates, can write emails and take an appointment

3. Wear a suit and present company offerings to corporates

4. Can work on weekends. Can work till late evenings whenever needed for events. Week off will be given.

5. Extrovert: can make sales pitches in all kinds of setups

Responsibilities:

Event Planning and Coordination:

Assist in developing event concepts, themes, and objectives for various events in the city.

Conduct thorough research to identify suitable venues, vendors, and service providers.

Coordinate logistics, including event timelines, budgets, and resource allocation.

Collaborate with the Events Manager to ensure proper documentation and adherence to policies and procedures.

Assist in creating event marketing plans and coordinating promotional activities.

Event Execution:

Oversee on-site evens, ensuring all event elements are executed according to plan.

Coordinate event setup, including venue layout, signage, audio-visual requirements, and equipment.

Manage event registration, attendee check-in, and coordination of special requirements.

Monitor event progress, troubleshoot issues, and ensure a seamless attendee experience.

Coordinate with internal teams and external stakeholders to ensure smooth event operations

Event Evaluation and Reporting:

Conduct post-event evaluations to gather feedback and identify areas for improvement.

Prepare event reports, including key metrics, attendee feedback, and event success measurements.

Analyze data and provide insights and recommendations for future event planning.

Corporate Tie-ups:

Identify corporate leads for partnership opportunities

Prepare partnership deck as per customized requirements and present the same to clients for pitching.

Collaborate with other stakeholders to ensure corporate leads are converted into admissions.

Maintain the list of prospects and present monthly reports to senior management.