Executive - Event Planning & Coordination

All About ADS; Ahmedabad District; On-site; INR 300,000 - 420,000; Full time

Job summary

All About ADS is seeking a creative and organized events professional to support the event team from brief to on-ground execution. You will work closely with business development, client servicing, creative and production teams and actively participate in events.

The role emphasizes hands-on execution, collaboration across departments, and staying involved from planning to post-event closure, with office and on-site responsibilities.

Qualifications

• Graduate preferred in event management, marketing, advertising, mass communication, business management or a related field.
• 1 to 3 years of relevant experience; candidates with strong internship or event experience may also be considered.
• Strong command of PowerPoint and good working knowledge of Canva and AI tools.
• Good communication, client coordination and presentation skills.
• Creative thinking combined with strong follow-up and execution abilities.
• Basic understanding of event planning, production and vendor coordination.
• Comfortable working both in the office and on the ground during events.

Responsibilities

• Understand client briefs and convert them into clear ideas, presentations and action plans.
• Research event concepts, engagement ideas, venues, artists, vendors and market trends.
• Use PowerPoint, Canva and AI tools to develop presentation content and basic event visualisations.
• Maintain and regularly update the client and prospect database.
• Support client servicing through regular communication, follow-ups and project updates.
• Assist the production team during venue visits, recce, setup, rehearsals and live events.
• Coordinate vendors, manpower, logistics and other project requirements when needed.
• Support post-event reports, presentations, documentation and project closure.

Skills

Communication

Presentation

Creativity

Execution

Vendor coordination

Tools

PowerPoint

Canva

AI tools

Job description

Role Overview

We are looking for a creative, organised and execution-orientated professional who can support the event team from the initial brief and pitch presentation through planning and on-ground execution.

This is not a conventional back-office, data-entry or MIS role. The candidate will work closely with the business development, client servicing, creative and production teams and actively participate in events.

Key Responsibilities

• Understand client briefs and convert them into clear ideas, presentations and action plans.
• Research event concepts, engagement ideas, venues, artists, vendors and market trends.
• Use PowerPoint, Canva and AI tools to develop presentation content and basic event visualisations.
• Maintain and regularly update the client and prospect database.
• Support client servicing through regular communication, follow-ups and project updates.
• Assist the production team during venue visits, recce, setup, rehearsals and live events.
• Coordinate vendors, manpower, logistics and other project requirements when needed.
• Support post-event reports, presentations, documentation and project closure.

Candidate Requirements

• Graduate preferred in event management, marketing, advertising, mass communication, business management or a related field.
• 1 to 3 years of relevant experience; candidates with strong internship or event experience may also be considered.
• Strong command of PowerPoint and good working knowledge of Canva and AI tools.
• Good communication, client coordination and presentation skills.
• Creative thinking combined with strong follow-up and execution abilities.
• Basic understanding of event planning, production and vendor coordination.
• Comfortable working both in the office and on the ground during events.

FEMALE CANDIADATES ONLY