Event Coordinator

Wings Pharmaceuticals; New Delhi; On-site; INR 469,000 - 737,000; Full time

Job summary

Wings Pharmaceuticals in New Delhi is seeking an experienced Events Coordinator to plan, organize and execute corporate events, conferences, seminars and employee engagement activities.

You will manage end-to-end event logistics including venue, catering, AV, transport and accommodation, coordinate with internal teams and external vendors, handle registrations and on-site coordination, and maintain budgets and reports for a seamless attendee experience.

Qualifications

• 3-6 years of experience in event coordination.
• Hands-on experience managing corporate events, conferences and seminars.
• Strong vendor management, budgeting, logistics.
• Organized, proactive and detail-oriented.

Responsibilities

• Plan, organize, and execute corporate events, conferences, seminars, meetings, and employee engagement activities.
• Manage end-to-end event logistics including venue selection, catering, audiovisual arrangements, transportation, accommodation, and entertainment.
• Coordinate with internal teams, external vendors, and stakeholders to ensure timely execution within timelines and budgets.
• Handle event registrations, attendee management, on-site coordination, and post-event feedback.
• Manage vendor negotiations, quotations, purchase orders, billing, and expense tracking for cost efficiency.
• Provide administrative support, including office supplies inventory, travel arrangements, and documentation for Head Office team.
• Maintain accurate documentation, event reports, budgets, and expense records.
• Identify operational challenges during events and resolve them for a seamless attendee experience.

Skills

Event coordination

Vendor management

Budgeting

Logistics

Administrative coordination

Meeting planning

Travel arrangements

Job description

Role & responsibilities

• Plan, organize, and execute corporate events, conferences, seminars, workshops, meetings, and employee engagement activities.
• Manage end-to-end event logistics, including venue selection, catering, audiovisual arrangements, transportation, accommodation, and entertainment.
• Coordinate with internal teams, external vendors, and stakeholders to ensure smooth event execution within defined timelines and budgets.
• Handle event registrations, attendee management, on-site coordination, and post-event feedback.
• Manage vendor negotiations, quotations, purchase orders, billing, and expense tracking to ensure cost efficiency.
• Provide administrative support, including office supplies inventory, office equipment maintenance, and travel arrangements for the Head Office team.
• Handle visitor management, incoming calls, office administration bills, and petty cash related to administrative activities.
• Maintain accurate documentation, event reports, budgets, and expense records.
• Identify operational challenges during events and ensure timely resolution for a seamless attendee experience.

Preferred candidate profile

Candidates with 3-6 years of experience in event coordination, are required. The ideal candidate should have hands-on experience managing corporate events, conferences, and seminars, travel arrangements along with strong vendor management, budgeting, logistics, and administrative coordination skills. The candidate must be organized, proactive, detail-oriented, and capable of managing multiple activities simultaneously. Location: NSP, Pitampura