Electrical Assistant

Agsar Paints Private Limited; Thoothukudi; On-site; INR 300,000 - 420,000; Full time

Job summary

Agsar Paints Private Limited in Tamil Nadu's Thoothukudi district is seeking an HR and Administration professional to manage employee data, payroll support, and regulatory compliance. You will handle recruitment, inductions, and training records, while ensuring accurate records for PF/ESI and factory/labour laws.

The role involves maintaining licenses, audits coordination, and monthly/annual statutory submissions, including returns and registers.

Qualifications

• BBA/B.Com/HR/Administration degree.
• 5-10 years HR/factory admin experience.
• Knowledge of PF, ESI, Factory Act and statutory compliances.
• Familiarity with MS Office and HR documentation.
• Strong coordination, record-keeping, and communication skills.

Responsibilities

• Maintain employee master data, attendance, leave, and files.
• Prepare offer letters, appointment orders, confirmations, transfers, resignations.
• Maintain service records and statutory registers.
• Coordinate recruitment: posting jobs, interviews, onboarding.
• Handle induction, training records, and performance review documentation.
• Support payroll by preparing attendance summaries and overtime details.
• Prepare PF and ESI monthly/annual returns.
• Handle Factory License renewal, Establishment renewal and ROC filings.
• Maintain statutory registers per the Factories Act and Labour Laws.
• Coordinate with government departments, inspectors, and consultants during audits.
• Update and maintain records related to Bonus, Gratuity, Leave, and Minimum Wages compliance.
• Assist HR audit documents and internal compliance reports.
• Oversee vehicle maintenance, insurance, fuel logbooks, and driver schedules.
• Support safety programs, fire drills, and first-aid activities.
• Maintain HR and administrative reports; track contracts, licenses, and insurance.

Education

Bachelor's Degree (BBA / B.Com / HR / Administration)

Tools

MS Office

Job description

Qualification Required

• BBA / MBA / B.Com / HR / Administration preferred

Job Description

• Maintain and update employee master data, attendance, leave, and personal files.
• Prepare offer letters, appointment orders, confirmation, transfer, and resignation letters.
• Maintain employee service records, and statutory registers.
• Coordinate recruitment activities - posting jobs, scheduling interviews, and onboarding new employees.
• Handle employee induction, training records, and performance review documentation.
• Support payroll processing by preparing attendance summaries and overtime details.
• Prepare and submit PF and ESI monthly/annual returns.
• Handle Factory License renewal, Establishment renewal and ROC (Registrar of Companies) filings.
• Maintain all statutory registers as per the Factories Act and Labour Laws.
• Coordinate with government departments, inspectors, and consultants during audits and inspections.
• Update and maintain records related to Bonus, Gratuity, Leave, and Minimum Wages compliance.
• Assist in preparation of HR audit documents and internal compliance reports.
• Oversee vehicle maintenance, insurance, fuel logbooks, and driver schedules.
• Support safety programs, fire drills, and first-aid activities.
• Maintain daily, weekly, and monthly HR and administrative reports.
• Track and renew contracts, licenses, and insurance policies before due dates.
• Coordinate with the accounts department for HR-related payments and reimbursements.
• Support preparation of data for management reports and audits.

Required Skills

Bachelor's Degree in any discipline (BBA / B.Com / HR / Administration preferred).5-10 years of experience in HR, personnel, or factory administration roles.Knowledge of PF, ESI, Factory Act, and other statutory compliances.Familiarity with MS Office and HR documentation.Strong coordination, record-keeping, and communication skills.Ability to handle multiple responsibilities and meet compliance deadlines.Attention to detail, confidentiality, and teamwork orientation.