HR & Admin Executive

Josmo Studio; India; On-site; INR 300,000 - 520,000; Full time

Job summary

Josmo Studio is seeking an HR Executive to manage attendance, time office, and onboarding for factory workers. You will coordinate recruitment, induction planning, and ensure compliance with labour laws while maintaining shopfloor discipline and HR records.

You will also support payroll data, HR MIS reporting, grievances, and health and safety initiatives on the shop floor to ensure smooth daily operations.

Qualifications

• Graduate or postgraduate in HR, IR or related field.
• 2–5 years' experience in factory HR or time office operations.
• Strong knowledge of labour laws and statutory compliance.
• Experience in manufacturing environment preferred.

Responsibilities

• Monitor and manage attendance, time office data, and leave records.
• Support recruitment, onboarding, document collection, and induction planning.
• Ensure statutory compliance including ESI, PF, Factories Act, and bonuses.
• Maintain shopfloor discipline and address worker grievances.
• Provide payroll support data and assist in HR MIS reporting.
• Coordinate safety/welfare initiatives and training coordination.

Skills

Labour law knowledge

Attention to detail

Communication

Coordination with shopfloor

Education

Graduate/Postgraduate in HR/IR

Job description

Role Overview

The HR Executive will be responsible for factory workers, their attendance and manpower records, support in recruitment and onboarding, ensure statutory compliance, maintaining shopfloor discipline, and providing end-to-end HR operational support on the floor. The role acts as a key liaison between workers, supervisors, management, and external consultants.

Key Responsibilities

1. Attendance & Time Office Management

• Monitor and maintain daily attendance, shift schedules, late marks, overtime hours, weekly offs, and leave records.
• Coordinate with department supervisors to track absenteeism and update daily manpower status.
• Prepare and validate monthly attendance and time office data for payroll processing.

2. Recruitment & Onboarding

• Coordinate hiring of workers, operators, technicians, and staff positions.
• Conduct initial screening, interviews, and practical/skill tests where applicable.
• Manage onboarding activities including document collection, employee ID generation, induction planning, and training coordination.

3. Statutory Compliance

• Ensure compliance with applicable labour laws including ESI, PF, Factories Act, Gratuity, and Bonus.
• Maintain statutory registers, records, and documentation.
• Coordinate with labour law consultants and auditors for inspections and audits.
• Ensure timely submission of statutory returns and mandatory workplace displays (muster rolls, safety posters, notices, etc.).

4. Employee Relations & Shopfloor Discipline

• Address and resolve worker grievances related to attendance, leave, supervisor behaviour, and workplace concerns.
• Support disciplinary processes including misconduct handling, issuance of warning letters, notices, and documentation.
• Conduct regular shopfloor rounds to understand employee concerns, morale, and working conditions.

5. Payroll Support

• Share accurate attendance data, overtime details, new joinee and exit information, and deductions with the payroll/accounts team.
• Cross-verify wage calculations for permanent employees, workers, and contract labour to ensure accuracy and compliance.

6. Training & Development

• Coordinate induction programs, skill development initiatives, safety training, and continuous improvement sessions.
• Maintain training calendars, attendance records, and training documentation.

7. HR Documentation & MIS

• Maintain complete and up-to-date employee files, contracts, and HR records as per statutory and audit requirements.
• Prepare and share HR MIS reports including headcount, attrition, hiring status, absenteeism trends, and disciplinary cases.

8. Health, Safety & Welfare

• Support the Safety Officer in implementing workplace health and safety standards.
• Coordinate employee welfare initiatives such as canteen facilities, uniforms/PPE, transport arrangements, and health camps.
• Ensure employee welfare facilities are maintained as per statutory norms.

Requirements

• Graduate/Postgraduate in HR, Industrial Relations, or a related field.
• 2–5 years of experience in factory HR or time office operations.
• Strong knowledge of labour laws and statutory compliance.
• Experience working in manufacturing or industrial environments is preferred.

Key Skills & Competencies

• Knowledge of labour laws and factory HR practices.
• Employee relations and grievance handling skills.
• High attention to detail and documentation accuracy.
• Good coordination and communication skills.
• Ability to work closely with shopfloor teams and supervisors.