EA to the Director

Ekam Healing & Wellness by Jeena Sikho; Gurugram District; On-site; INR 550,000 - 900,000; Full time

Job summary

Ekam Healing & Wellness by Jeena Sikho is seeking an organised Executive Assistant to support the Director in Gurugram. You will manage the Director’s calendar, appointments, meetings, travel logistics, and prepare agendas, briefing notes, and summaries.

You will coordinate with internal teams, vendors, and clients, track projects and deadlines, draft emails and official correspondence, and help with reports, MIS updates, and special projects, ensuring smooth leadership communications and high

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–6 years of experience as an Executive Assistant, Executive Secretary, or equivalent role.
• Excellent verbal and written communication skills.
• Strong organisational, planning, and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, spreadsheets, presentations, and calendar management.
• Ability to manage multiple priorities and meet deadlines.
• High levels of professionalism, discretion, integrity, and attention to detail.
• Proactive, solution-oriented mindset with ownership and follow-through.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business engagements.
• Prepare meeting agendas, presentations, briefing notes, and follow-up summaries.
• Handle travel arrangements, itineraries, and related logistics.
• Draft professional emails, business communications, meeting minutes, and official correspondence.
• Track projects, deliverables, deadlines, and action items to ensure timely execution.
• Maintain organised records, documents, and confidential information.
• Assist with expense tracking, reimbursements, invoices, and other admin tasks.
• Support coordination of meetings, events, and special projects.
• Identify coordination gaps and proactively resolve routine operational challenges.

Skills

Executive support

Communication

Organization

Calendar management

MS Office

Google Workspace

Time management

Discretion

Professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Job description

1. Executive Support & Calendar Management

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business engagements.
• Prepare meeting agendas, presentations, briefing notes, and follow-up summaries.
• Handle travel arrangements, itineraries, and related logistics.

2. Business Coordination & Execution

• Coordinate with internal teams, vendors, clients, and external stakeholders on behalf of the Director.
• Track projects, deliverables, deadlines, and action items to ensure timely execution.
• Follow up with relevant departments on pending tasks and business priorities.
• Assist in preparing reports, MIS updates, business presentations, and performance summaries.
• Draft professional emails, business communications, meeting minutes, and official correspondence.
• Manage incoming requests and prioritise communication requiring the Director’s attention.
• Maintain professional relationships with clients, business partners, and other stakeholders.

4. Administrative & Operational Support

• Maintain organised records, documents, and confidential business information.
• Assist with expense tracking, reimbursements, invoices, and other administrative requirements.
• Support the coordination of business meetings, events, and special projects.
• Ensure smooth communication and coordination between leadership and various teams.

5. Strategic & Special Projects

• Assist the Director with research, data gathering, and preparation for business decisions.
• Support the execution and monitoring of strategic initiatives.
• Identify coordination gaps, anticipate requirements, and proactively resolve routine operational challenges.

Key Responsibilities

1. Executive Support & Calendar Management

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business engagements.
• Prepare meeting agendas, presentations, briefing notes, and follow-up summaries.
• Handle travel arrangements, itineraries, and related logistics.

2. Business Coordination & Execution

• Coordinate with internal teams, vendors, clients, and external stakeholders on behalf of the Director.
• Track projects, deliverables, deadlines, and action items to ensure timely execution.
• Follow up with relevant departments on pending tasks and business priorities.
• Assist in preparing reports, MIS updates, business presentations, and performance summaries.

3. Communication & Correspondence

• Draft professional emails, business communications, meeting minutes, and official correspondence.
• Manage incoming requests and prioritise communication requiring the Director’s attention.
• Maintain professional relationships with clients, business partners, and other stakeholders.

4. Administrative & Operational Support

• Maintain organised records, documents, and confidential business information.
• Assist with expense tracking, reimbursements, invoices, and other administrative requirements.
• Support the coordination of business meetings, events, and special projects.
• Ensure smooth communication and coordination between leadership and various teams.

5. Strategic & Special Projects

• Assist the Director with research, data gathering, and preparation for business decisions.
• Support the execution and monitoring of strategic initiatives.
• Identify coordination gaps, anticipate requirements, and proactively resolve routine operational challenges.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–6 years of experience as an Executive Assistant, Executive Secretary, or in a similar leadership-support role.
• Excellent verbal and written communication skills.
• Strong organisational, planning, and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, spreadsheets, presentations, and calendar management.
• Ability to manage multiple priorities and meet deadlines.
• High levels of professionalism, discretion, integrity, and attention to detail.
• A proactive, solution-oriented mindset with strong ownership and follow-through.