Executive Assistant To Managing Director

Hire Beyond Consultancy; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Hire Beyond Consultancy seeks an Executive Assistant to support the Director across a diversified group including automotive dealerships, insurance, real estate, and luxury retail.

The role combines classic EA duties with strategic coordination, calendar management, travel planning, and confidential information handling, requiring exceptional English communication and polished presentation skills.

Qualifications

• MBA with 8–10 years’ experience as EA or senior coordination role.
• 5+ years as EA to Directors or in senior coordination roles in automotive/financial/real estate/luxury sectors.
• Strong command of English; excellent drafting and presentation skills; high MS Office proficiency and collaboration tools.
• Experience handling confidential information with discretion and professionalism.

Responsibilities

• Serve as primary contact for Directors with CEOs, partners, and premium customers.
• Track decision implementation and collate MIS reports.
• Manage calendar, travel, meetings, and events for Directors.
• Prepare agendas, minutes, and business correspondence; ensure follow-up actions.
• Draft professional emails and documents; route information to the right level.
• Plan corporate events, store launches, and board/management meetings.
• Handle travel bookings, expense tracking, and logistics with the secretary.
• Support high-priority calls, visitors, requests, and time-sensitive tasks.

Skills

English proficiency

Drafting & presentation

Time management

Discretion & integrity

Education

MBA

Tools

MS Office

Teams

Zoom

Outlook

Job description

An Executive Assistant (EA) to the Director of a diversified group (auto dealership) is a high-trust, strategic support role combining classic EA duties with coordination across multiple businesses.

A diversified group with leadership positions in automobile dealerships, insurance broking, real estate, and luxury retail.

• Serve as primary contact for Directors with CEOs, business leaders, external partners (OEMs, insurers, investors, bankers, landlords, regulatory authorities), and premium customers.
• Track decision implementation and collate progress/MIS reports
• Handle highly confidential information (strategic plans, acquisitions, pricing decisions, people matters) with discretion
• Manage email and call triage for Director, draft responses where appropriate, and ensure only priority issues reach Director while others are routed and resolved at the right level.
• Manage Directors calendar, coordinate meetings, events, and travel; ensure all schedules run smoothly.
• Prepare agendas, minutes, presentations, and business correspondence; ensure follow‑up on key action points with group business heads.
• Draft professional emails and documents, filter and route information, and manage confidential files.
• Plan and coordinate corporate events, store launches, and board/management meetings.
• Handle travel bookings, expense tracking, and logistical arrangements with precision and attention to detail in cooperation with his secretary.
• Support Directors in handling high‑priority calls, visitors, special requests, and time‑sensitive tasks.

Minimum Qualifications & Experience:

• Masters MBA with 810 years’ experience as Executive Assistant in a similar highexposure coordination role; exposure to automotive, financial services, or realestate/luxury retail is an advantage.
• Minimum 5 years as Executive Assistant to Directors or in senior coordination/project management roles, ideally in automotive, financial services, real estate, retail, or luxury sectors.
• Strong command of English; excellent written and spoken communication, drafting and presentation skills; high comfort with MS Office (PowerPoint, Excel, Word, Outlook) and collaboration tools.
• Exceptional organization, timemanagement, and followup ability; proven capacity to handle multiple parallel tasks and deadlines in a fastpaced promoterdriven environment.
• High integrity, maturity, and discretion in handling confidential and sensitive information; professional yet firm interpersonal style for working with senior leaders and external partners.
• Experience managing calendars, complex travel, senior stakeholder communication, basic MIS and business knowledge and confidential tasks for top management.

Skill Set Required:

• Excellent spoken and written English; strong presentation and drafting skills.
• Advanced proficiency in MS Office Suite (Word, Excel, and PowerPoint), Outlook, and collaboration tools Teams, Zoom, etc)).
• Exceptional organizational and time‑management ability; process‑oriented with high attention to detail.